Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAssociate Administrative Analyst

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description Coordination of Agency IC System: Plan, organize, and coordinate DEC’s annual review of internal controls. Serve as agencywide Internal Control (IC) Coordinator and IC point of contact for approximately three dozen divisions, offices and regions around the state. Coordinate effective, compliant DEC IC System and IC review process, while directing and communicating with more than 50 DEC Divisions, Regions, and Offices. Collaborate with DEC leadership, attorneys, engineers, biologists, chemists, planners, foresters, environmental program and education/communications specialists, enforcement coordinators, among others, who are conducting the annual reviews of internal controls. Oversee the work of nine regions and central office teams to ensure timely submission for the agencywide review and analyze/evaluate their reported major functions, risks, and controls. Provide technical guidance and direction to staff and suggest corrective measures. Provide direction and review the submissions to ensure accuracy, completeness, and compliance with statutory requirements and the Division of Budget’s Agency Internal Controls Certification requirements. Plan, schedule and conduct various IC projects with Strategic Planning and Performance Management Office (SPPMO) and DEC staff teams.

Critical Analyses: Perform advanced analyses and critical thinking regarding complicated, large-scope qualitative data, identify trends with significant impacts on program operations. Apply problem-solving to IC data assessments and trends identification and make related recommendations. Develop recommendations to assist DEC management in improving the effectiveness and efficiency of the IC system.

Communications, Writing, and Presentation Skills: Develop lucid, concise, written reports, briefings, analyses, graphics and other documents regarding IC which are easily comprehensible by various audiences. Prepare Commissioner’s annual IC Review report to DOB. Plan and conduct multiple forms of clear, effective, succinct internal communications to provide information on IC and raise awareness of it among employees and within a variety of functional areas. Provide IC technical guidance and substantive training and direction to DEC employees. Provides IC procedures and techniques training and prepares IC educational materials and guidance documents for DEC employees. Reshape internal website IC content.

IC Process Improvement and Knowledge: Participate in DEC IC System team process analysis and improvement project (annual). Analyze, compare and evaluate various courses of action to improve DEC IC System and implement them. Support continuous improvement in DEC control environment and system. Maintain and apply up-to-date knowledge of State and DEC Internal Control (IC) statutes, policies, procedures, and guidelines as well as Committee of Sponsoring Organizations of the Treadway Commission standards. Work with DEC Process Analysis Coordinator to identify program-level IC-related process improvement needs.

Strategic Objectives, Risk and IC, Monitoring IC and Corrective Actions: Expand meshed application of DEC strategic priorities and IC System. Assist in enhancing risk assessment and management using DEC IC system as a tool to achieve . Monitor agency IC performance and corrective action implementation, identify trends and associated risks, and foster implementation.

IC Database: Manage and provide overall coordination of the DEC IC database and data quality control, being worked on by a another SPPMO staff member, regarding agency IC information past, present and future, including implementing any update to an automated system. Work with colleagues to enter IC review data.

Teamwork: Work collaboratively with a high level and number of team members organization wide. Briefs agency leadership on critical IC matters. and Strategic Planning and Performance Management Team on IC and special assignments outside the direct IC area.

Minimum Qualifications Reassignment

- Currently in the title of Associate Administrative Analyst and an employee of DEC

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

Transfer Eligible – one year of permanent competitive service in a title designated as appropriate for transfer in accordance with Section 70.1 of Civil Service Law.

Eligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT” or visit: Career Mobility Office » GOT-IT

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sherri Montross

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #25-186392 on your resume or it may not be accepted.