Position Information

NY HELPNo

AgencyLabor, Department of

TitleContract Management Specialist 2 - Albany

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address State Office Campus

1220 Washington Avenue, Building 12

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Under the direction of a Contract Management Specialist 3, the incumbent’s duties will include but not be limited to:
• Lead all IT-related procurements, from inception to award.
• Develop and mentor staff in their purchasing and contract related performance.
• Develop procurement strategy and implement different source selection techniques, providing insight and guidance to staff on acquisition best practices.
• Initiate and respond to new and ongoing program requests for goods and services, including identification of the procurement methods, coordination of procurement and follow up on all activities related to the acquisition.
• Participate in the development of Requests for Proposals (RFPs), Invitation for Bids (IFBs), Mini Bids, Request for Quotes (RFQs) and Single/Sole Source procurements.
• Provide procurement support on the development of Statements of Work (SOWs) by program areas as needed
• Collaboratively develop new guidelines, policies and procedures, or changes to existing program guidelines, to streamline, monitor and control the procurement process for management review.
• Train new staff and advise existing staff regarding applicable laws, rules, policies, procurement techniques and procedures.
• Provide guidance to agency program staff in the contract development, approval, execution, and amendment process.
• Review formal quotes and written contract documents with vendors: negotiate terms, conditions, and rates.
• Prepare and process contract agreements and all documentation and justification necessary to obtain the necessary approvals of control agencies.
• Resolve program and vendor procurement complaints/disputes and follow-up to ensure efficient delivery of services and adherence to purchase terms.
• Interact with DOL Counsel’s Office on contractual matters.
• Participate in meetings as required.
• Perform the full range of supervisory duties.
• Maintain a high level of customer service with both internal and external stakeholders.

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in Contract Management Specialist 2; if you have less than one year, you must be reachable on the current Contract Management Specialist 2 eligible list for this location if one exists.

52.6 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 21 or higher determined to be administrative by Civil Service.

70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 21 or higher determined to be similar by Civil Service.

Consecutive transfers cannot result in an increase of more than one M-grade or two salary grades.

Note: A comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/

Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Knowledge of OGS IT Umbrella and HBITS contracts, knowledge of NYS Finance Law and SFS, MS Office experience, excellent written/oral communication skills, ability to multi-task and meet time sensitive deadlines. Experience working to develop: Requests for Proposals (RFPs), Invitation for Bids (IFBs), Mini Bids, Request for Quotes (RFQs) and Single/Sole Source procurements.

Additional Comments This position is located within the Business Administration Bureau.

Telecommuting will be discussed in the interview.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov..

We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Leo Trippen

Telephone 5184579033

Fax EFax: 5184742871@fax.ny.gov

Email Address leonard.trippen@labor.ny.gov

Address

Street State Office Campus, Building 12

1220 Washington Ave

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by May 12, 2025, and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID #186539, Contract Management Specialist 2 – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity and Inclusion (ODEI), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.)