Position Information

NY HELPNo

AgencyDomestic Violence, Office for the Prevention of

TitleAssistant Director Financial Administration 1 - VID 186662

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade661

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $90931 to $114940 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan St.

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description This position is in the Bureau of Finance and Administration and reports to the Deputy Executive Director for Finance and Administration (DED) within the New York State Office for the Prevention of Domestic Violence. The Assistant Director Financial Administration 1 assists the Deputy Executive Director in all aspects of agency budget development and management, procurement and contracting, as well as any other fiscal, budgetary, and administrative efforts of the Agency as needed.
Duties may include but not be limited to:
• Assist the DED in maintaining fiscal integrity and oversee all aspects of the financial portfolios of the agency.
• Monitor agency financial management including accounts payable and receivable, procurement, expenditure control, budget development, and the administration and management of grant funds with strict adherence to State Finance Law and to the Guide to Financial Operations.
• Coordinate the Bureau’s Federal and State grant reporting, financial reports, and preparation of other required financial reports including reporting on Minority and Women Owned Business Enterprises (MWBE) as well as Service-Disabled Veteran Owned Businesses (SDVOB) compliance and regular reports to control agencies on the status of agency contracts and assets.
• Assist with agency procurements for grants and service-based contracts to ensure that applicable laws, rules, and regulations are adhered to and proposed contracts represent the best value to New York State.
• Monitor and report on cash disbursements for Federal, General Fund, and Special Revenue Accounts.
• Work with all Bureau Directors on their Bureau Budgets.
• Under the supervision of the DED, meet with representatives from the Division of the Budget, Office of the State Comptroller, and other New York State agencies regarding fiscal policies and procedures.
• Review and provide feedback on the potential fiscal implications of State and Federal legislation, agency policy directives, plans submitted to Federal agencies, contracts, litigation, audit responses, and other programmatic and operational proposals.
• Coordinate and assist in the development and submission of the Annual Budget Request to the Division of Budget.
• Assist in ensuring compliance with agency internal controls for fiscal processing and performing tests and audits of those functions.
• Perform the full range of supervisory duties for Finance and Administration staff, such as performance evaluations, time and attendance, and staff training.
• Other duties as assigned.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 23 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

Preferred Qualifications:
• Bachelor’s degree or higher AND four years of professional experience managing budgets or contracts and related budgets, including one or more of the following areas:
• Negotiation with contractors and vendors.
• Fiscal management including bidding, payment, analysis, and fiscal reporting.
• Contract development including developing requests for proposals.
• Contract execution including securing signatory approval from control agencies.
• Monitor and review contract terms.
• Expertise in New York State governmental affairs, non-profit grant administration, and experience in the field of domestic violence service provision.
• High proficiency with Excel, SharePoint, and the Statewide Financial Systems (SFS) is preferred.
• Supervisory experience preferred.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments NOTE ON TELECOMMUTING: OPDV employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management to telecommute in accordance with the agency’s Telecommuting Program Guidelines.

The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.

The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

New York State is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and hours per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.