Position Information

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleSpecial Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade662

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $100845 to $127474 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Division of Legal Affairs

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Job Specifics

Duties Description Reporting directly to a Deputy Counsel in the Division of Legal Affairs (DLA), the Special Assistant will be responsible for developing Office of Temporary and Disability Assistance (OTDA) specific policies on information technology and security, updating those policies, and managing effective implementation of them. The role requires strong communication skills, specialized information technology knowledge, the ability to work independently, and the ability to stay abreast of ever-evolving technology, as well as experience and proficiency in policy development in State government. In addition to managing OTDA information security policy delivery, the requires responding to necessary technological tasks associated with agency litigation and audits. The Special Assistant will also assist in performing key functions associated with the OTDA information security and information technology solutions, including: developing, monitoring and modifying business rules; triaging reportable incidents and breaches; and assist in the development of training.
The incumbent for this position will be required to:

• Provide Litigation support, including liaising with all OTDA Program Areas, OTDA’s Director of Litigation, and the Office of Information Technology Services Legal Technologies Team to ensure all required data collection and preservation is completed per OTDA’s legal and compliance obligations;

• Develop and/or update OTDA Information Security and Information Technology Policies and other related agency directives and Documentation (forms, guides, bulletins, etc.) needed to educate users and assure appropriate and effective dissemination and implementation of agency information security, confidentiality, and compliance policies, similar to those created by the New York State Office of Information Technology Services (ITS) and the Chief Information Security Office (CISO);

• Write clear, accurate and concise OTDA Information Security and Information Technology Policies and other related agency directives and Documentation (forms, guides, bulletins, etc.) meeting agency needs, including the development of mitigation strategies;

• Analyze information from a variety of sources, including existing data sharing agreements, applicable law, written communications, policies, guidelines, and interviews with subject matter experts.

• Provide Quality Assurance (QA) review for OTDA Information Security and Information Technology Policies and other related agency directives and Documentation;

• Prepare presentations explaining project status and documentation for high level staff in the agency and Local Social Service Districts, as necessary;

• Perform NY.GOV user account management for OTDA;

• Act as a Participating Organization Directory Services Administrator for the agency;

• Act as SharePoint site administrator for OTDA Division of Legal Affairs SharePoint sites;

• Perform maintenance and upkeep of the DLA Information Security Office intranet webpages; and

• Participate in meetings attended by agency management, users and ITS staff, as necessary, to discuss specific proposed policy issues and resolutions.

Minimum Qualifications A Bachelor’s degree and:

• Five years of experience in Information Security or compliance policy and procedures writing;* or

• Five years of experience implementing policies and procedures within an organization.*

*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Preferred qualifications:

• A bachelor’s degree with emphasis on writing or Information Technology.

• A pre-existing knowledge of OTDA business processes.

Working for New York State:

THE NEW YORK STATE OFFICE OF TEMPORARY AND DISABILITY ASSISTANCE (OTDA) IS LOOKING FOR APPLICANTS WHO ARE SEEKING A REWARDING CAREER.

OTDA is recognized as a national leader in the field of Human Services and innovative social welfare programs. OTDA is responsible for supervising programs that provide assistance and support to eligible families and individuals.

OTDA’s functions include providing temporary assistance to help pay for expenses; providing assistance to purchase food; helping to meet home energy needs; overseeing NYS’s child support services; determining certain aspects of eligibility for Social Security Disability benefits; administering programs to help address homelessness in NYS; overseeing publicly funded shelters for families and adults; and implementing services for refugees.

As a New York State employee, you are afforded great fringe benefits totaling in excess of 60% of your salary. Our comprehensive package includes:

• Health care coverage with provisions for hospitalization, medical/surgical coverage, prescription drug benefits, dental, and vision;
• Generous vacation, personal, and sick leave benefits;
• Up to thirteen paid holidays per calendar year;
• Pre-Tax Health Care;
• Voluntary enrollment in deferred compensation plans;
• Access to financial assistance for further career-related study;
• Membership in the New York State Retirement System.

Additional Comments A full-time exempt appointment will be made. A background check of the selected candidate will be required. Candidates must be legally authorized to work in the United States.

Your resume must indicate how you meet the minimum qualifications for this position. Non-specific submissions may be disqualified from further consideration if the information you provide does not meet the minimum qualifications.

Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.

Interested applicants should send an email with their resumes attached to jobpostings@otda.ny.gov and reference posting #25082. DO NOT REFERENCE THE VACANCY ID NUMBER.

NYS OTDA seeks to promote a diverse workforce that is a representation of the various cultures, voices, backgrounds, ideas, and talents of the citizens and communities that we serve. We actively solicit and encourage applications from Black, Indigenous, and People of Color (“BIPOC”); LGBTQIA+ individuals; women; people with disabilities; and military veterans.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Recruitment Unit

Telephone

Fax

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingIf you wish to apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

Interested applicants should send an email with their resumes attached to jobpostings@otda.ny.gov and reference posting #25082. DO NOT REFERENCE THE VACANCY ID NUMBER.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.