Position Information

NY HELPNo

AgencyState, Department of

TitleOffice Assistant 3 (Calculations), Albany - Vacancy ID# 189145

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Office Assistant 3 (Calculations) duties in Corporations, State Records & Uniform Commercial Code (UCC) will include but are not limited to the following:
• Supervise and provide guidance, training, and assistance to staff.
• Reconciles daily corporation, State Records, Summons, and UCC.
• Prepares the refund report for submission to Fiscal Management.
• Prepares daily bank deposits for the Corporations, Summons, State Records, and UCC accounts.
• Receives, reconciles and is responsible for all cash received by the Division of Corporations during the course of the day.
• Researches any discrepancy notices received from the bank and makes any necessary adjustments.
• Helps to prepare revenue reports for shipment to the Records Center.
• Handles returned checks and chargebacks.

Minimum Qualifications Minimum Qualifications
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

55 B/C Appointment:
This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/ DK

Telephone 5184742752

Fax 5184023656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street One Commerce Plaze, suite 1150

99 Washington Ave

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.