Position Information

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Assistant 2 - Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $58066 to $72519 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Dutchess

Street Address NYS Department of Transportation - Regional Director's Office

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Job Specifics

Duties Description • Schedule all confidential/routine meetings for the Regional Director & others
• Phone duties - direct calls/customer assistance
• Assist Regional Director with any confidential issues required
• Mail duties- collect and distribute mail as needed- process mail log worthy incoming mail
• File all paperwork as necessary
• Create and maintain reports/spreadsheets
• Make necessary copies
• Process mail logs
• Facilitate timely processing of mail logs by sending out overdue notices/reminders when needed
• Order office supplies
• Process P-card purchases
• POC for Translation Language Line
• Meet and greet visitors and direct them accordingly
• Submit all routine/required reports to Main Office/RD
• Process hiring packets when necessary
• Process offboarding process paperwork
• Submit P7 when needed
• Complete all necessary confidential paperwork for employees in the Regional Director’s office
• Interface directly with Main Office/group leaders/clerical staff on official issues, when required
• Other duties as assigned

Minimum Qualifications To be considered for appointment, candidates must be reachable from the appropriate Civil Service eligible list or be eligible for re-assignment, transfer, or promotion in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Administrative Services

Telephone

Fax (845)-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street NYS Department of Transportation

4 Burnett Boulevard

City Poughkeepsie

State NY

Zip Code 12603

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-B-25-33 and last name in the subject line and referenced in the letter of interest no later than 6/19/2025 to:

Administrative Services
New York State Department of Transportation, Region 8,
4 Burnett Boulevard Poughkeepsie, NY 12603
Email: dot.sm.r8.hr.personnel@dot.ny.gov