Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description Provide administrative support as assigned to Division Direction, the Bureau of Contracts & Grant Development, the Bureau of Budget Services, and other areas of Fiscal Management as assigned. Check in with leadership of these areas regularly to confirm assignments, expectations, and priorities. Comply with all mandated trainings and foster good communication among co-workers.

Supervise and train lower level administrative staff. Review workload and assignments for satisfactory completion. Ensure in-office coverage. Train and seek assistance and guidance on priorities as needed.

Maintain tracking of various administrative assignments and alert stakeholders when activities being tracked are not advanced in a timely manner or are aging out of a process. Could include published reports, contract / federal grant routing, journal vouchers, attachment a's (B-1184), Deployable Asset Tracking (DPAT), Budget error log administration, standby pay rosters, and various other workflows built into sharepoint or other workflow / shared cloud softwares, etc.

Coordinate information flow as liaison among Executive staff, Division & Regional Direction, DEC employees, other state agencies, and the public. Assist in maintaining key contact information for Division leadership and periodic review of key Agency Leadership contacts for purposes of proofreading and preparing Divisional correspondence. Work within the Direction group to ensure coverage for all physical in-office needs with minimal lapses. This includes movement of physical paperwork to and from our Division via mail or intra-office mailboxes. Written correspondence is screened for no errors in established formatting standards.

Assist in purchasing various supply needs or making payment for other approved division spending. Use and reconciliation of purchase card is timely and records are complete and follow all procurement procedures. Payments are made in a timely manner upon instruction to do so.

Provide telephone coverage of the main lines for Division Direction, Budget, and Contracts. Screen and connect calls instantaneously, or provide messages to employees of these bureaus via email within 10 minutes of a call.

Office supplies are stocked and shared equipment is monitored for any service or replacement needs. Invoices following all appropriate procedures and approvals.

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 2, Accountant Aide, Program Aide, Business Document Specialist 3, Head Mail & Supply Clerk, Head Stores Clerk, Legal Assistant 1 and Trainee 2, Office Assistant 3, Office Assistant 3 (Calculations), Office Assistant 3 (Human Resources), Payroll Examiner 2, Payroll Specialist 2, Principal Data Entry Machine Operator.

Also any language parenthetic for the above titles. You will be required to demonstrate proficiency in keyboarding. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sherri Montross

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease mail/email your resume to the above. Be sure to include Vacancy #25-189584 on your resume or it may not be accepted.