Review Vacancy

Date Posted: 06/25/25
Applications Due: 07/09/25
Vacancy ID: 190990

Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitlePayroll Examiner 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Broome

Street Address Broome Developmental Center

249 Glenwood Rd

City Binghamton

StateNY

Zip Code13905

Job Specifics

Duties Description Coordinate and oversee agency payroll operations.

• Review and interpret control agency bulletins; develop internal procedures to implement control agency directives; and advise staff and agency employees verbally and in writing.

• Certify the payroll for submission to the control agencies by using a variety of queries, internal controls and reports to confirm that all payroll submissions are complete and prepared in accordance with applicable laws, rules and regulations.

• Monitor volume of transactions, miscellaneous payments, taxes and deductions; and assign trained staff as needed to complete work accurately within established payroll deadlines.

• Receive and respond to written and oral communications from the Office of the State Comptroller, the Division of the Budget, the Governor's Office of Employee Relations, and the Department of Civil Service with regard to payroll and time and attendance issues.

• Develop tools for use by staff to enhance payroll processing activities within the agency using standard office software programs.

Direct the work and oversee employees performing payroll related functions.

• Assign work to subordinate staff according to the knowledge level of the incumbents, providing specific instructions, as needed.

• Answer questions and advise staff on an ongoing basis to address unusual payroll issues.

• Write and compile instructional materials and train subordinate and/or regional staff in payroll policies and procedures.

• Interview and hire staff, write probationary reports and performance evaluations, approve leave requests, and address disciplinary problems.

Develop, implement, and monitor internal control procedures to ensure the timely submission of accurate payroll documents.

• Create and monitor compliance with time frames for the completion of payroll work in order to meet control agency deadlines.

• Review transactions to determine appropriateness and accuracy of position information and personal and job data; and independently resolve any discrepancies with appropriate parties prior to transaction submission.

• Produce, review and/or reconcile information in standard and special queries and reports that relate to the production of an accurate and timely payroll; check for errors and possible overpayments; and make appropriate corrections.

• Reconcile employee information in automated systems monitored by the Office of the State Comptroller (PayServ), the Department of Civil Service (NYSTEP), and internal agency payroll/personnel systems.

• Review work of subordinate staff, double-checking calculations and proofreading data entry as needed to ensure accuracy.

• Design and conduct regular audits of pay factors such as shift and inconvenience pay, to ensure employees are receiving all payments that they are entitled to receive in accordance with Department of Civil Service special salary treatments, negotiated agreements, and Office of the State Comptroller rules and regulations.

• Resolve payroll audit problems by working in partnership with control agency staff and agency personnel to clarify submissions and to correct them, as needed.

Calculate and/or verify salary calculations and related factors for agency employees.

• Reconstruct employee salary histories by following standard procedures to determine and/or verify appropriate salary.

• Calculate and coordinate processing of salary increases, longevity payments, and performance advances.

• Calculate employee salaries taking into account eligibility for miscellaneous payments and additional factors.

• Calculate and issue corrected W-2 Wage Statements as necessary to report adjusted earnings and taxes for employees.

• Calculate, coordinate, and communicate back salary awards, settlements, penalties and garnishments in accordance with court orders, grievances, disciplinary proceedings, and arbitration decisions.

• May calculate the number of pay periods of sick leave with half pay entitlement for employees by applying knowledge of Civil Service Law, Office of the State Comptroller rules and regulations, and negotiated agreements.

• May determine eligibility and adjust vacation, sick, and personal leave credits for part-time annual salaried employees using various reports to calculate the additional hours worked beyond their payroll percentage and the amount of leave credits to be adjusted under the guidelines set forth by the Department of Civil Service.

Provide customer service to agency employees and department managers on payroll and/or personnel related issues.

• Answer various types of communications (phone, e-mail, and letters) from employees and managers concerning general payroll topics and specific personal status issues and inquiries.

• Write responses to authorized inquiries from banks, insurance companies, and government agencies regarding employees pay status, income, and benefit status using multiple systems to gather appropriate data.

• Write memos utilizing information from control agencies to notify employees and/or department managers of a wide variety of payroll and/or personnel related topics.

• Coordinate, organize and promote a targeted campaign to educate agency employees about direct deposit options and policies in order to increase participation in the direct deposit program.

• May coordinate and deliver informational sessions and new employee orientation programs on a variety of payroll, personnel, and benefit topics.

May be assigned to special projects as needed, such as:

• Testing new or enhanced automated systems, such as leave and attendance systems or the Automated Interface, by performing system tests, identifying errors, and providing recommendations to program staff for system improvements.

• Preparing salary studies to advise management of the financial considerations of proposed actions.

• Preparing special salary memoranda and schedules for seasonal staff.

• Assisting agency budgeting and personnel staff with the preparation and review of Managerial/Confidential non-statutory performance advance plans.

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Minimum Qualifications Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.

Transfer Qualifications:
Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Additional Comments • If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Broome DDSOO Human Resources

Telephone 6072404786

Fax 6077700528

Email Address Broome.Careers@opwdd.ny.gov

Address

Street Broome Developmental Center

249 Glenwood Rd

City Binghamton

State NY

Zip Code 13905

 

Notes on ApplyingPlease email your resume to Broome.Careers@opwdd.ny.gov and reference vacancy ID in your email.