Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleExecutive Assistant, (NS)Item# 00195

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $81876 to $103164 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Duties Description Supporting Executive Deputy Comptroller in day-to-day operations
• Scheduling meetings, maintaining Executive Deputy’s calendar, preparing agendas, and following up with staff on outstanding issues. Maintaining office files, electronic and hard copy. Preparing/formatting/editing draft documents. Screening incoming calls and incoming mail and forwarding to appropriate staff. Schedule travel arrangements, which include transportation, lodging and meals. Create and complete travel vouchers. Performing administrative duties as directed by Executive Deputy.

Executive Correspondence / Freedom of Information Law (FOIL)
• Organize, track and direct Executive Correspondence, FOIL, Contact Us, and other external communication requests to appropriate staff, follow-up on and draft letters for Executive Deputy’s review, forward for appropriate review and completion.

Serve as back-up to Division Bureaus and other Executive staff in the Office of Operations
• Serve as back-up to Division Bureaus’ staff as needed.

Minimum Qualifications Four or more years of secretarial experience of which two years must have been in support of the Bureau Director level.
An Associate’s degree in Secretarial Science may be substituted for two years of secretarial experience.

Additional Comments Knowledge, skills, and abilities:
The selected candidate must:
• Have excellent interpersonal and communication skills including the ability to communicate in a professional and clear manner with tact and diplomacy
• Be proficient in Outlook, Microsoft Word, Excel, and PowerPoint
• Knowledge of legislation would be helpful but not required
• Be able to understand and follow established policies and procedures
• Have the ability to work independently and exercise good judgement in assessing necessary action
• Be reliable, dependable, and cooperative
• Have a willingness to be flexible and to assist other bureaus/areas with coverage
• Secretarial and/or administrative experience preferred
• Ability to review written requests, proofread and research associated materials
• Use good judgment in handling highly sensitive and/or confidential information
• Exceptional organizational skills and ability to set priorities when working on multiple priorities
• Ability to work overtime when needed

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.

OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:
• A state pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jaylin Frese

Telephone 5184741924

Fax (518)486-6723

Email Address Jobs@osc.ny.gov

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to https://www.osc.ny.gov/jobs/openings/executive-assistant/072527. Reference Item #00195-JCF on your cover letter for proper routing.

Unofficial transcripts and/or templates will be required for certain positions. To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments.

If you have questions about this vacancy, please contact this Division representative:
Division Contact: Suzette Baker
Email Address: sbaker@osc.ny.gov