Position Information

NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 2, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Duties Description The Office of Mental Health’s (OMH) Office of Advocacy and Peer Support Services (OAPSS) is recruiting to fill an Administrative Assistant 2, Grade 15, position. OAPSS operates at a Statewide level to promote and include mental health recipients in ensuring that mental health services and support reflect their needs, preferences, and, above all, support recovery. operates at a Statewide level to promote and include mental health recipients in ensuring that mental health services and support reflect their needs, preferences, and, above all, support recovery. OAPSS facilitates input from service recipients into agency planning and policy development and plays a critical role in maintaining and encouraging ongoing communication and dialogue between state entities, contractors, mental health administrators, service providers, and current and former recipients of mental health services.

Specific duties to be performed may include, but are not limited to, the following:

Manage the calendar of the Director and Deputy Directors of the Office of Consumer Affairs; Schedule and arrange meetings, conferences and presentations; Arrange travel and hotel accommodations.

Communicate by phone, mail, email, fax, and in person with a variety of individuals, including executive and program staff from other State agencies, community providers, constituent groups, recipients and families; Resolve immediate issues and determine appropriate routing of calls and correspondence.

Provide occasional administrative support to state-wide advocacy specialists in Central Office and regional advocacy specialists located in the five OMH field offices statewide.

Take meeting notes and/or minutes for meetings or events identified by the Director

Coordinate interagency activities and correspondence for department initiatives.

Manage procurement activities including SFS reconciliation.

Coordinate correspondence and reports from agencies, contractors and field staff.

Manage the logistics of large virtual meetings including Webex and Zoom

Attend Staff meetings virtual and in person, and take minutes.

Coordinate staffing needs with spreadsheets and other documentation.

Answer calls from the community and assign as appropriate

Be proficient in programs such as Excel, Word, Teams, One Note and Outlook

Fulfill other support duties, as assigned.

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer Opportunity:
Candidates must have permanent status as an Administrative Assistant 2, Grade 15, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 15 level.

Additional Comments Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Aurora Korotchen

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #195458 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.