Position Information

NY HELPNo

AgencyGeneral Services, Office of

TitleConvention & Tourism Promotion Assistant - VID 195641

Occupational CategoryOther Professional Careers

Salary Grade14

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $68630 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Variable

"Other" Explanation Thursday through Sunday.

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County New York

Street Address 163 West 125th Street

City New York

StateNY

Zip Code10027

Job Specifics

Duties Description • Under supervision of Convention and Tourism Specialist 1, schedule and coordinate space use at the Adam Clayton Powell, Jr. State Office Building (ACP).
• Verify program requests from clients and event organizers for date and space availability, confirming the scope of the event and program needs, coordinating catering needs, logistics and event support services.
• Review assigned applications and reach out to clients to collect letters of intent, certificates of insurance, county health permits and any other pertinent information/documentation required per policy.
• Prepare event program sheet documenting all information necessary to the event and share with supervisor prior to sharing with appropriate building support departments within acceptable time parameters.
• Act as on-site event coordinator for assigned events.
• Ensure requested and scheduled support services are provided from building staff and contractors throughout the planning, setup, and duration of the requested event.
• Assist the CCE team by performing tasks associated with the physical set up of the Harlem Plaza events including but not limited to Summer Stage in Harlem, Harlemween and the Harlem Tree Lighting.
• As directed, provide support to events happening at other downstate/NYC area OGS-managed State facilities as needed.
• Perform additional administrative and operations support tasks as needed.

Operational Needs:
• Mandatory weekend and overtime hours apply.

Minimum Qualifications Four years of experience involved with coordinating and/or scheduling events in a hotel, conference facility, sports arena, cultural institution or entertainment venue. Experience may include scheduling multi-event facility usage; coordinating equipment and support services; public relations; or sales and marketing events.

Substitution: A bachelor’s degree substitutes for three years; associate’s degree for two years.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/SP

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.