Position Information

NY HELPNo

AgencyState, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Job Specifics

Duties Description The Administrative Assistant 2 duties in the Division of Corporations, State Records and UCC will include but are not limited to the following:

• Provide direct Administrative Assistance to the Division’s Staff Attorneys, Director, and Assistant Directors.
• Drafting of letters, memoranda, reports and other documents for the Staff Attorneys, Division Director, General Counsel, Executive Office staff, and Corporate Reviewers, etc. (Orders to Show Cause, Notices of Petition, monthly credit card transactions)
• Respond to written general correspondence and inquiries.
• Maintain and update Division of Corporations, State Records, and Uniform Commercial Code website.
• Create and update forms and brochures for filings by corporations and other business entities.
• Respond to telephone and written inquiries from the various units of the Division and Department, the public and other state agencies regarding the functions of the Division.
• Assist with the drafting of legislation and aid with the Division’s legislative program.
• Aid with the Record Retention and Record Dispositions programs.
• Prepare and respond to inmate letters and other correspondence assigned from Counsel’s Office.
• Prepare notifications relating to resignations, designations, and special elections of public officers.
• Track and monitor proclamation and publication in State Register and record keeping relating to Quarterly proclamations of corporations.
• Verifying quarterly publication and record keeping of quarterly miscellaneous notices relating to corporations and LLP reinstatements.
• Verifying quarterly publication of LLP revocations. Prepare document for Secretary’s signature.
• Create erroneous entries and other certifications of LLP’s and prepare documents for publication in the State Register.
• Respond to Governor’s Office Correspondence.
• Update Internal Telephone List
• Prepare Internal Controls Reviews for 8 units.
• Update law books, NYCRR, etc.
• Prepare concurrent resolutions for publication in the State Register.

Minimum Qualifications Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources / CC

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

 

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.