Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address WA Harriman State Campus

Building 9

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description · Supervise lower-level staff

·Develop an understanding of Civil Service rules governing transactions i.e. appointments, transfers, leaves, separations, list appointments, etc.

· Review various types of transactions and supporting documentation submitted by program areas for accuracy and completeness

· Serve as a liaison between the payroll staff and other units to effectuate necessary changes / corrections as needed

· Communicate effectively via telephone, in writing and/or in person with various staff, managers and control agency personnel

·Ensure transactions are submitted to appropriate folder locations for payroll processing

·Ability to work under stringent deadlines

·Use and navigate various computer systems; learn, maintain, and update skills in computer technology

·Organize and prioritize assignments based on control agency and internal submission deadlines

·Run and review various reports / queries and process updates and corrections as needed

· Maintain confidentiality of information, exercise good judgement

· Meet department’s time and attendance rules and regulations

· Additional duties as assigned

Minimum Qualifications The ability to fill this position is subject to DOB guidelines for processing personnel transactions. Note: a budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same department or to change line items within the same funding source. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations. If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:
a) Employees who are currently serving in the same title are eligible for reassignment without change in title or status;
b) Candidates reachable on the appropriate eligible list for this title and location;
c) Employees eligible for transfer.

Additional Comments Schedule and telecommuting opportunities to be discussed at interview.

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation & Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation & Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Madalyne Lebitz

Telephone 518-457-2900

Fax

Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov

Address

Street WA Harriman State Campus

Building 9

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume including current title and how you qualify. Please reference the vacancy ID number, and the title of htis position in your response to this posting.