Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description The Office Assistant 3 position will support the Regulatory Fee Unit within the Bureau of Revenue Accounting by assisting with timely invoicing and collection of Regulatory Fees in accordance with both NYS Finance Law and ECL.
Essential functions of this position include:

• Extensive use of the New York Statewide Financial System (SFS) to conduct a variety of accounts receivable and customer account management functions, and, in response to DEC’s recent implementation of SFS, ongoing testing and evaluation of existing and newly implemented functions.

• Effectively communicating with and assisting the general public or internal staff with various inquiries via telephone, mail, and email.

• Monitoring and responding to the Unit’s shared email box.

• Monitoring and processing our online Portal Registration form and addressing any transaction errors.

• Managing bank alerts and taking appropriate, immediate action to ensure seamless processing of payments.

• Collecting and reviewing deposit documentation to process the daily bank deposit.

• Independently researching and managing customer accounts to identify collection or refund activity.

• Creating, utilizing, and updating various spreadsheets and forms in Excel, Microsoft Word, and Adobe Acrobat.

• Preparing, delivering, and retrieving mail.

• Analyzing large volume of returned mail and taking appropriate action.

• Providing direct support to the Regulatory Fee and Revenue Accounting units as needed.

• Supervision of lower level staff

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent
competitive basis or held a title as indicated under the transfer
eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at
Salary Grade 12 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive
service as an Office Assistant 3, Office Assistant 3 (Calculations),
Accountant Aide, Program Aide, Business Document Specialist 3,
Data Processing Clerk 3, Energy Assistance Review Supervisor,
Legal Assistant, Pathology Office Assistant 2, Payroll Examiner 3,
Office Assistant 3 (Human Resources), Secretary 2. Also any
language parenthetic for the above titles. Additional titles which
qualify can be found on the Department of Civil Service website,
search "GOT-IT."

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sherri Montross

Telephone 5184029273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to put vacancy 25-196406 on your letter/resume and also in the subject line of the email or it may not be accepted.