Position Information

NY HELPYes

AgencyEducation Department, State

TitleAssociate Librarian (NY HELPS), Box OCE-1548/23421

Occupational CategoryNo Preference

Salary Grade25

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $96336 to $121413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

"Other" Explanation Monday through Friday (8:30am – 5:00pm) with rotating Saturdays (9:00am – 5:15pm).

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Office of Cultural Education

New York State Library

City Albany

StateNY

Zip Code12234

Job Specifics

Duties Description The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Associate Librarian position in the NYS Library. This pivotal role, reporting directly to the State Librarian, is essential for the documentation and promotion of our state’s unique history. The Associate Librarian for Special Collections will oversee all operational aspects of the unit, ensuring the preservation and stewardship of the State Library’s invaluable historical manuscripts, documents, and rare books. Additionally, this position will be instrumental in several high-priority initiatives, including the 250th Commemoration of the American Revolution, the planning of the Office of Cultural Education’s Stewardship Facility, and the management of critical collection conservation projects. Duties of this position include, but are not limited to, the following:

• Oversee all reference activities related to Special Collections, including scheduling, service protocols, and LibAnswers management. Provide expert and specialized reference assistance in person, via phone, and through online platforms.
• Serve as the primary liaison for donors, building strong relationships and cultivating philanthropic support. Conduct archival appraisals and manage the acquisition process, including on-site visits.
• Supervise and participate in all aspects of archival processing, ensuring adherence to professional standards. Prioritize projects effectively while balancing competing demands.
• Actively create opportunities to promote the State Library’s Special Collections through outreach, presentations, publications, and collaborations.
• Foster strong collaborations with colleagues across the Office of Cultural Education, including the NYS Archives and NYS Museum. Engage in partnerships with other state agencies and cultural institutions across the state.
• Lead efforts to conserve and digitize valuable collections, including overseeing large-scale projects with external vendors. Prioritize conservation needs and develop strategies for preserving fragile materials.
• Establish community history projects to ensure that State Library is actively engaged in collecting the histories of all New Yorkers.
• Provide leadership, supervision, coaching, and mentorship to three Senior Librarians and two Library Assistants. Participate actively in recruitment and hiring processes.

Minimum Qualifications MINIMUM QUALIFICATIONS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
• Master’s degree from a program accredited by the American Library Association and three years of full time post-degree professional librarian experience.

PROMOTION: Current State employees must have one year of permanent service as a Senior Librarian (including all parenthetics).

COMPETITIVE MINIMUM QUALIFICATIONS:

Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-25 or higher eligible to transfer under Section 52.6 of the Civil Service Law. Candidates must also possess master’s degree from a program accredited by the American Library Association and three years of full time post-degree professional librarian experience to qualify for transfer.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
• Master’s degree from a program accredited by the American Library Association and three years of full time post-degree professional librarian experience.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments CONDITIONS OF EMPLOYMENT:

This will be a permanent, competitive appointment or a permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of a master’s degree from a program accredited by the American Library Association and three years of full time post-degree professional librarian experience will be required at the time of interview for all candidates. This position will require 5% in-state/Statewide travel. Federal law may impose additional requirements or restrictions regarding positions that receive federal funding.

This position leads to a maximum salary of $121,413 based on annual performance advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts

APPLICATION: Qualified candidates should send a resume and letter of interest by September 18, 2025 to OCEjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number OCE-1548/23421 of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.

Interested in a job with New York State, but don’t know where to start?

Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf

Generous benefits of working for New York State, including, but not limited to, the following:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.

Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address ocejobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by September 18, 2025 to OCEjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number OCE-1548/23421 of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.