Position Information

NY HELPYes

AgencyUniversity at Buffalo

TitleC250094-Administrative Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $23847.50 to $23847.50 Annually

Employment Type Part-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 18.75

Workday

From 12 AM

To 12 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address XXX

City Buffalo

StateNY

Zip Code14214

Job Specifics

Duties Description The Department of Communicative Disorders and Sciences in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations.

In this role you will, but not limited to:
• Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork
• Provide support to the Department Administrator and Department Chair with day to day operations and meetings.
• Assist with department specific surveys and reports
• Serve as the space reservation coordinator
• Assist with flight and hotel reservations for invited guests as well as preparing honorariums.
• Assist with departmental events.
• Assist with preparing reimbursement paperwork and/or CONCUR requests.

Learn more:
• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications Minimum Qualifications:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS):

• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office
OR

Competitive (NON-NY HELPS):

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Additional Comments Preferred Qualifications:
• Excellent oral and written communication skills.
• Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases.
• Attention to detail, accuracy, timeliness, and excellent customer service.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize and maintain office files.



Additional Information:
University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Nicole Hayden

Telephone 716-645-0729

Fax

Email Address nhayden@buffalo.edu

Address

Street XXX

City Buffalo

State NY

Zip Code 14214

 

Notes on Applyinghttps://www.ubjobs.buffalo.edu/postings/58730