Position Information

NY HELPNo

AgencyNYS Gaming Commission

TitleContract Management Specialist 3

Occupational CategoryNo Preference

Salary Grade27

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $106898 to $131665 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Schenectady

Street Address 354 Broadway

City Schenectady

StateNY

Zip Code12305

Job Specifics

Duties Description Under the direction of the Director of Financial Administration, the Contract Management Specialist 3 duties include but are not limited to the following:

• Plan and direct the activities of the Contracts and Procurement Unit, which is responsible for executing purchases and contracts for the New York State Gaming Commission, ensuring adherence with all applicable Federal and State laws, rules and regulations, and best practices.

• Draft procurement related documents, including, but not limited to, contracts, contract amendments, extensions, and memorandums of understanding.

• Advises Gaming Commission staff regarding major procurements and contracts ensuring control requirements are met, and best cost and value metrics are obtained.

• Research, analyze, and plan procurements, identify and communicate various procurement solutions to best serve the needs of the Gaming Commission.

• Oversee establishment of MWBE participation goals in relation to contracts to ensure contractors meet goals upon award and throughout the contract term.

• Function as the primary and lead liaison with State agencies and potential bidders in relation to major procurements. This would include obtaining the necessary approvals from various agencies including the Attorney General’s Office, Office of the State Comptroller, Office of General Services, and the Office for Information Technology Services.

• Facilitate the Negotiation of contract terms and conditions, develops contract language, communicating as needed with Gaming Commission Counsel.

• Facilitate the proposal evaluation process and lead evaluation teams for vendor proposals.

• Develop and maintain a contract monitoring and review process to manage contract data and deadlines.

• File required reports to the State Procurement Council, the Governor, the legislative fiscal committee, and other control agencies as required.

• Manage the contract and procurement team, monitoring workflow, providing guidance, and performing reviews of the accuracy and completeness of work performed by staff. Ensure staff obtain training in relevant laws, rules, and regulations, policies, and the utilization of the State-wide Financial System (SFS).

• Track workflow, monitor deadlines, and prepare reports for gaming staff and other stakeholders.

• Identify barriers in achieving goals of the Unit and Commission and recommend corrective action and process improvements.

• Other duties as assigned and special projects as required.

Minimum Qualifications Reachable for appointment from the current Contract Management Specialist 3 eligible list;

OR

A current New York State employee eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law

Additional Comments NOTE ON TELECOMMUTING: Gaming Commission employees are required to apply and obtain approval through management to telecommute according to the Gaming Commission’s Telecommuting Program Guidelines.

Prohibition against Playing and Wagering:
Commission employees and family members residing in their households are prohibited from purchasing Lottery tickets or claiming Lottery prizes. Commission employees are prohibited from wagering upon any horse racing, commercial gaming, video lottery gaming, Indian gaming, charitable gaming activities, interactive fantasy sports, and mobile sports wagering within the State. To avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. The prohibition placed upon each Commission employee from assisting with any charitable gaming does not apply to the employee's family unless the employee thinks it presents a conflict of interest related to his or her job duties. Commission employees must also avoid any outside activities that could interfere or be perceived to interfere with their job duties.

The NYS Gaming Commission is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

Employees that are new to New York State employment in positions such as competitive, non-competitive and other grade positions, the annual salary is the hiring rate “i.e. starting rate” of the position. All salaries are subject to the approval of the Office of the State Comptroller.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax (518) 388-3368

Email Address hrrecruitment@gaming.ny.gov

Address

Street Attn: Human Resources

PO Box 7500

City Schenectady

State NY

Zip Code 12301

 

Notes on ApplyingEmail submissions are preferred. The job title and vacancy number should be indicated in the subject line.

Please send your cover letter and resume in Word or PDF format. We are unable to open documents from Google Docs, Google Drive, OneDrive and/or "the Cloud".

Please indicate your current Civil Service title (if applicable) and clearly indicate how you meet the minimum qualifications for this position.

Your Social Security Number may be required to confirm your eligibility.