Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleOffice Assistant 3 Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description The incumbent will be assigned to the Business Office within the Office of Budget and Finance and will report to the Senior Budgeting Analyst. Job duties will include, but are not limited to:

• Supervising the Office Assistant 2 (grade 9) staff. This includes providing ongoing training and staff development activities, assigning work to staff, and monitoring compliance with DCJS and control agency policies and procedures.
• Maintaining oversight on mailboxes for travel, NET, and procurement cards ensuring all items are addressed and responding to inquiries from travelers, program areas, staff, etc.
• Maintaining oversight on administration of travel, NET, and procurement cards including deactivating/suspending cards, updating cards, and adjusting card limits.
• Reconciling travel, NET, and procurement card transactions and credit card statements.
• Conducting oral and written communications with vendors and agency program staff, for the purpose of providing and requesting information, resolving issues, and explaining or interpreting procedures.
• Assisting in the oversight of the Accounts Payable Team by reviewing tasks completed by subordinates, reviewing and updating procedure manuals and other training materials, responding to voucher inquiries from control agencies, etc.
• Auditing and processing travel vouchers and executive invoices.
• Providing training and assistance to travelers, vendors, program areas, and Business Office staff.
• Running reports in Oracle and SFS.
• Completing petty cash replenishment when needed.
• Handling other projects assigned by supervisor or management, as needed.

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55-b/c service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.

Preferred Qualifications: Ability to work independently and as a team member with strong attention to detail and accuracy along with strong mathematical skills; good verbal and written communication skills; familiarity with Oracle Financial Management System and/or the Statewide Financial Systems (SFS) is preferred.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Justine Fritts

Telephone 518-485-7696

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting # 197160 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2025 Top Workplaces as voted on by our employees.