Position Information

NY HELPNo

AgencyState Police, Division of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Avenue

Building 22

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description Under the supervision of a Sr Investigator assigned to the Computer Forensic Laboratory located at Division Headquarters, the incumbent of this position will:

DUTIES

Maintenance of all CCU/CFL training records in SLMS and an internal MS Access training database. Act as a secondary administrator in SLMS to create courses and add training records. Collect and file training certificates of completion for CCU/CFL members.

Prepare travel and training orders for CCU and CFL members.

Perform final administrative review of closed CCU/CFL cases in LIMS to check for errors or omissions. File case folders at the Forensic Investigation Center in accordance with FIC procedures.

Prepare monthly CCU/CFL statistics and summary of training for submission to Field Command. Use LIMS to run multiple reports, collect necessary information, and record the information in an Excel spreadsheet and Word document.

Run monthly LIMS case closure reports to ensure all CFL members have completed and submitted necessary FPR (Forensic Partner Reporting) reports to USSS NCFI (National Computer Forensics Institute). Provide reminders to members who need to complete FPR reports.

Maintenance of all CCU/CFL certification and proficiency testing records. Notify members and management of upcoming certification renewals to ensure certifications do not lapse.

Schedule applicant interviews and create interview question packets for the panel members.

Collect and track unit member performance evaluations, issue reminders to supervisors for overdue performance evaluations.

Prepare and maintain unit personnel files which includes supervisory notes, letters of commendations, disciplinary actions, and promotions and transfers.

Provide administrative oversight of CFL vehicle maintenance; monitor information entered in FleetWave database (fuel, VIN#s, odometer readings, etc); procure, distribute and track gas cards for the unit, file vehicle maintenance records.

Create and maintain PERS-29 and PERS-30 for CFL members and civilians. Verify records are complete and correct monthly.

Ensure CCU/CFL contact information database is updated and distributed as needed.

Support day-to-day operations by answering the telephone, filing paperwork and case folders, receiving documents, data entry, photocopying and other clerical tasks as requested.

Inventory and order office supplies for the CFL.

Work on special projects as assigned by CFL management.

Minimum Qualifications One (1) year permanent service as a New York State Employee in a title allocated SG-9 or higher,

Or

Two (2) years of permanent service as a New York State employee in a title allocated SG-6 or higher.

Minimum qualifications must be met by the closing date of the posting.

Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518)457-3840 or personnel@troopers.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Mr. Christopher Siciliano, Director of Human Resources

Telephone 518-457-3840

Fax

Email Address Personnelresumes@troopers.ny.gov

Address

Street 1220 Washington Avenue

Building 22

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingKindly submit a cover letter and complete resume via Email to personnelresumes@troopers.ny.gov.

Place in the Subject line: Program Aide