Position Information

NY HELPNo

AgencyAddiction Services and Supports, Office of

TitleAssociate Administrative Analyst

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86773 to $108413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Addiction Services and Supports

1450 Western Avenue

City Albany

StateNY

Zip Code12203

Job Specifics

Duties Description Incumbent will be responsible for a variety of duties within the Bureau of Financial Management/Payments-State Aid Unit. These duties will include but not be limited to:
Include but are not limited to:
• Supervise and train staff.
o Verify that guidelines/procedures are being applied when reviewing work.
o Disseminate information and instructions to staff in a timely manner.
o Complete annual performance evaluations of staff.
• Oversee the Local Assistance Payment Unit by supervising Senior staff to ensure that payments are completed accurately and timely.
• Monitor Unit mailbox, track incoming Expense Reports and Contract information, answer any Provider questions, respond to any audit requests and forward any issues to appropriate staff.
• Complete timely review and approval of any payment vouchers entered by staff in the NYS Statewide Financial System (SFS) in accordance with OASAS, BSC, SFS and OSC guidelines. Ensuring the payee name, payment amounts, descriptions, chart field strings, interest eligibility, and various dates are correct. Verify that Providers payment information was recorded accurately on Excel control sheets. Work with staff to resolve any identified discrepancies.
• Review and approve State Aid, other financial transactions, and/or State Operation Payments within SFS in accordance with OASAS, Office of General Services – Business Services Center (BSC), SFS and OSC guidelines and requirements for appropriateness and accuracy.
• Run necessary reports in the State Aid Budgeting System (SABRS) and SFS.
• Communicate with Program staff for review and approvals of contract Expense Reports/Invoices
• Communicate with Providers about missing documentation or payment issues by telephone or written communications – email. Reminder and follow-up letters are to be sent in accordance with Unit established timelines.
• Answer questions and provide information to Providers, OASAS Regional Office, Budget, Contracts, and Procurements regarding activities, transactions, and procedures. Refer inquiries as necessary.
• Review and respond to various issues either reported by staff, or involving SFS Accounts Payable, or SABRS.
• Contact the appropriate agency (SFS, OSC), or respond to their inquiries when problems or issues arise. Inform staff or outside Agencies of any change in guidelines regarding payments.
• Create templates in Excel with the use of formulas for advance calculations, payment tracking, claim reconciliations, and expense reports.
• Maintain various records/information in a timely and orderly fashion, in accordance with Unit guidelines.
• Create reports and monitor Payment’s information required for status updates and Federal Grant reporting purposes.
• Maintain open communication with Management staff to ensure any issues or concerns are addressed immediately.
• Act as a liaison with the SFS and OSC on problems and issues related to payment transactions.
• Knowledge of and experience with Microsoft Office programs, particularly Excel.
• Any other assigned task as necessary.

Minimum Qualifications Permanent status as an Associate Administrative Specialist, G-23 and eligible for transfer, OR Reachable for permanent appointment on the current Civil Service eligible list for Associate Administrative Specialist, G-23, OR eligible for transfer via Section 70.1 or 52.6 of the Civil Service Law.

Additional Comments OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.

New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to Accessibility@oasas.ny.gov.

The salary range listed in this posting/canvass reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no previous State service will begin at the hiring rate (starting rate of the salary range) listed above, plus any applicable Location Pay/Geographic Pay/Shift Pay differentials.

Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.


Telecommuting may be discussed at the time of the interview.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Bureau of Human Resources Management

Telephone (518) 457-2963

Fax (518) 457-4880

Email Address Recruitment@oasas.ny.gov

Address

Street NYS Office of Addiction Services and Supports

1450 Western Avenue

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingInterested candidates should submit a current resume to Recruitment@oasas.ny.gov. Please put Fiscal/AAA in the subject line of your email to be considered.