Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address W.A. Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Duties Description Administrative Assistant 2 duties include but are not limited to:

• Assist the Internal Audit Director with administrative needs including but not limited to: calendar updates, meeting agendas, monthly reports, ordering supplies, travel arrangements, and receive, coordinate, and send Bureau correspondence.
• Multi-task and prioritize assignments; organize workload and files for all assignments.
• Be detail-oriented and follow through with all aspects of assignments through completion.
• Use and update various databases and/or spreadsheets for tracking.
• Exercise good judgment as well as maintain confidentiality of information.
• Maintain confidential documents, information, and files in both electronic and paper formats.
• Communicate effectively via telephone, email, correspondence, face to face, etc. with a variety of individuals including supervisor, managers, union personnel, other agency personnel, staff, and the public.
• Submit and track Help Desk tickets.
• Update and proactively monitor the Bureau’s intranet pages to ensure the information is current.
• Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply.
• Gather data relevant to complex or unusual inquiries to provide a basis for a reply or a decision and/or draft the reply.
• Answer the telephone or assist employees in-person by responding to questions concerning policy or procedures and referring to appropriate staff member for very technical information.
• Assist with office recruitment, personnel paperwork, and other Staffing duties as necessary.
• Be available for office phone coverage.
• Create and maintain office procedures, create various reports, spreadsheets, and charts to assist bureau directors in their administration of the bureau.
• Meet the Department's time and attendance rules and regulations.

Minimum Qualifications The selected candidate must be eligible for transfer under Civil Service Law or reachable on the appropriate eligible list for this title and location in accordance with the provisions of Civil Service Law, Rules and Regulations.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Antonietta Belott

Telephone 518-486-1907

Fax

Email Address tax.sm.RecruitmentTeam1@tax.ny.gov

Address

Street W. A. Harriman State Office Campus Building 9, Room 256

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should send their resume to Tax.sm.RecruitmentTeam1@tax.ny.gov. Please put Administrative Assistant 2 and Vacancy ID number in the subject line of your email. You may be contacted to provide your full Social Security Number for verification.