Position Information

NY HELPYes

AgencySUNY Old Westbury

TitleOffice Assistant 2 (Calculations) - NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42461 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Nassau

Street Address 223 Store Hill Rd

City Old Westbury

StateNY

Zip Code11658

Job Specifics

Duties Description According to Civil Service Standards, but particularly: perform mathematical operations, and/or clerical activities related to mathematical operations to meet the requirements of the Accounts Payable Office. The incumbent will play a key role processing invoices and travel reimbursements, coordinating with vendors and staff, and ensuring efficient payment management in compliance with policy, procedures, and guidelines. Duties include but not limited to the following as below –

• Review unit or departmental financial forms such as vouchers, invoices, reimbursement requests for conformance with approved spending with accuracy and timeliness.
• Prepare payments for presenter fees, honorariums, stipends and awards, moving reimbursements, candidate travel expenses and special funding projects.
• Enter and process vendor payments using New York Statewide Financial System (SFS), SUNY Financial Management System (FMS), and Jaggaer.
• Review and process check and ACH payment details.
• Reconcile accounts with bank statements and control ledgers, money received with value of receipts or tickets issued, and resolve discrepancies.
• Maintain excellent customer relations with vendors and University staff by timely response to questions, reconciling statements and actively pursue outstanding invoices.
• Perform account clerical audits for large volume transactions, verifications, checks, and computations to maintain compliance with New York State, SUNY, and institutional guidelines.
• Provide support in gathering documents and receipts in response to inquiries that may arise from internal and external stakeholders, including the Office of the State Comptroller (OSC).
• Compile and prepare financial data for budgetary purposes.
• Perform other duties as assigned that are within the administrative duties of the department.
Additional Information: This position reports directly to the Accounts Payable Manager and is currently the sole position for SUNY Old Westbury that provides these services and performs the above duties for this campus (agency).

Minimum Qualifications Minimum Qualifications:
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Non-competitive: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.

Preferred Qualifications:
One year experience in Accounts Payable. SUNY or other higher education experience a plus. Jaggaer System or Financial Management System processing a plus.
Experience with Microsoft applications (Excel, Word, Outlook, etc.)
Strong computational and organizational skills with attention to details. Able to work independently.
Excellent verbal and writing skills.

Additional Comments The successful candidate must be authorized to work in United States.
In addition to the annual salary, this position is eligible to receive $4,000.00 downstate location pay. Different hours may be required from time to time to meet the operating needs of the College.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Chaitali Kotwal

Telephone 516-876-3179

Fax 516-876-3209

Email Address hr@oldwestbury.edu

Address

Street PO Box 210

City Old Westbury

State NY

Zip Code 11568

 

Notes on ApplyingIf you are interested in applying for this position, please visit the SUNY Old Westbury website at https://www.oldwestbury.edu/ and select Jobs & Careers (at the bottom of the home page). Please click Office Assistant 2 (Calculations) under Classified and follow the instructions. Please apply no later than November 07, 2025.