Position Information

NY HELPNo

AgencyLabor, Department of

TitleAdministrative Assistant 2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 1220 Washington Avenue

State Office Campus, Building 12

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description STANDARD DUTIES:
As an Administrative Assistant 2, within the Division of Unemployment Insurance - OSI, your duties would include but are not limited to:

• Events/Coordination:
o Coordinate and assist in tracking attendance for special events including:
o Shield Ceremony
o Investigator training
o Investigative Supervisor training
o Logistical support
o Assist with agendas/content
o Work with EDGE on training logistics

• Field equipment:
o Ensure all field equip is available for distribution including field iPads
o Respond to emergent field needs for additional equipment
o Coordinate development of new field protocols
o Liaison to procurement office on contracts related to field work
o Track drone requests and assignments for UI enforcement staff
o Maintain database on training
o Receive and maintain requests for use of UAS

• JTF (Joint Task Force):
o Schedule meetings
o Prepare JTF SharePoint Spreadsheet
o Update Outcomes
o Forward received complaints to UI Fraud for their review
o Maintain permissions to the JTF SharePoint site

• PI (Private Investigator) Requests:
o Request PI’s
o Follow-up with PI’s
o Approve Invoices
o Maintain spreadsheets
o If requested by JTF, upload results to JTF SharePoint

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

Subsequent 55 B/C Qualifications:

A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service in a Grade 13 or higher title* determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.

Reassignment Qualifications:

Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 2; if you have less than one year, you must be reachable on the current Administrative Assistant 2
eligible list for this location, if one exists.


Provisional Qualifications:

You must be a qualified Department of Labor employee and have had one year of permanent competitive or 55-b/55-c service as an Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Administrative Assistant 1, Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.

Only the titles listed are qualifying. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

70.1 Transfer Qualifications:

One year of permanent or contingent-permanent as a Grade 13 or higher determined to be similar by Civil Service*

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Preferred Qualifications:
•Proficient in Microsoft Office Suite, SharePoint, and Teams.
•Ability to initiate and maintain relationships across a diverse set of stakeholders.

Additional Comments To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Notes regarding position and salary:

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.

Hours and possible telecommuting opportunities will be discussed at the time of interview.

We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Travis Serson

Telephone 518-457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.UIRecruitment@labor.ny.gov

Address

Street New York State Department of Labor

Harriman State Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12226

 

Notes on ApplyingTo be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

All candidates must submit a written resume and cover letter (Microsoft word or PDF format) which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by Wednesday, November 5th, 2025 and submitted via email to labor.sm.personnel.UIRecruitment@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 200967, Administrative Assistant 2 – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, and Inclusion (ODEI), Building 12, Albany, NY 12226 (Phone (518) 457-1984 and/or fax (518) 485-2575.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.