Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Human Resources)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $56655 to $70869 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Department of Transportation - Personnel - Lists, Transactions, and Exams Unit

50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description Under the supervision of a Human Resources Specialist 1 or higher-level Human Resources staff, the Office Assistant 3 (Human Resources) will perform general clerical office duties specific to the program services in the Lists and Transactions and Exams Unit. Working with a variety of office staff and supervisors, duties may include, but are not limited to:

• Complete and process forms required for the movement of positions within the agency.
• Review appointment packages for new hires, transfers, promotions, etc.
• Enter detailed personnel and item information into HRIS and NYTEP for transaction processing.
• Manage the use and maintenance of centralized Departmental, Interdepartmental, Open Competitive and Transition eligible lists through Civil Service ELMS system.
• Assist with canvasses, compile acceptors lists and resume submissions, and provide to Personnel Administrators, regional staff and programs upon request. Receive final lists from programs and code them in Civil Service ELMS, MS Access, MS Word, or MS Excel as appropriate.
• Correspond with applicants, employees, program areas, Payroll, Personnel Administrators, regional staff, and Civil Service.
• Assist other Personnel Units, Office Managers and Personnel Administrators by creating reports, gathering and tracking various information, when necessary.
• All assigned tasks require attention to detail, research and data entry into HRIS, Civil Service ELMS, MS Word, MS Excel and other systems as required.
• Additional assignments as required.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.
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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Nicole Waldron

Telephone

Fax

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-456 and last name in the subject line and referenced in the letter of interest no later than November 7, 2026 to:
NYS Department of Transportation
Personnel Bureau
Attn: Nicole Waldron
50 Wolf Road
Albany, NY 12232
Email: HR-Personnel@dot.ny.gov