Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Westchester

Street Address Mid Hudson Regional Office

44 South Broadway - 6th Floor

City White Plains

StateNY

Zip Code10601

Job Specifics

Duties Description Administrative Assistant 2 duties include but are not limited to:

1. Supervise and oversee the Audit and Administrative Support staff by managing staff, setting work priorities, and assigning work.
2. Oversee the work processes and workflow. This requires effective communication skills and working with both internal and external customers.
3. Possess the ability to communicate clearly and effectively both verbally and in writing, using a variety of media.
4. Ensure that priorities are processed through the unit within required time frames. All workflow and time sensitive issues must be resolved efficiently, and problematic issues are brought to supervisor’s attention.
5. Possess a strong working knowledge of Microsoft Office computer software demonstrating the ability to create, prepare, and disseminate various reports and procedures.
6. Assist in the review and creation of procedures and workflow for administrative support. This includes the standardization of procedures and forms. Work with other sections and bureau supervisors so that procedural directions are written to ensure efficient workflow.
7. Ensure that staff receive appropriate training via in-house and formal training sessions. This task includes all necessary computer training involving mainframe, software, and any other system and department applications.
8. Assist management staff in the handling of special requests, projects, and/or directives as needed. Schedule meetings, secure locations and maintain calendar for management.
9. Oversee preparation of documents for review.
10. Act as liaison to Staffing Management (HR functions), Building Management and Operations Support Bureau
11. Supervise the Office mail room.
12. Perform other duties as required.
13. Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures. Maintain familiarity and strict adherence to all official rules, policies, and procedures, as well as those relating to secrecy and computer security. Must adhere to department time and attendance rules and regulations.

Minimum Qualifications The selected candidate must be eligible for transfer under Civil Service Law or reachable on the appropriate eligible list for this title and location in accordance with the provisions of Civil Service Law, Rules and Regulations.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check).

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Tax Recruitment Team 3

Telephone 518-457-2900

Fax

Email Address tax.sm.RecruitmentTeam3@tax.ny.gov

Address

Street W. A. Harriman State Office Campus Building 9, Room 256

Building 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should send their resume to tax.sm.RecruitmentTeam3@tax.ny.gov. Please put Administrative Assistant 2 and the Vacancy ID number in the subject line of your email. You may be contacted to provide your full Social Security Number for verification.