Position Information

NY HELPNo

AgencyHealth, Department of

TitleProgram Aide - 45928

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Administration/Audit Services

Empire State Plaza, Corning Tower, 25th Floor

City Albany

StateNY

Zip Code12237

Job Specifics

Duties Description The Program Aide duties in Audit Services will include, but are not limited to the following:
-Develop, maintain, and update spreadsheets, electronic files, and SharePoint site for tracking external audits ensuring required meetings are held; requests for documents and answers to questions are addressed; and responses to audit findings are provided, approved, and submitted on-time.
-Monitor and organize shared mailboxes ensuring incoming requests are addressed timely and work is properly distributed.
-Draft workflow reports including tabulating and creating Microsoft Excel spreadsheets and charts.
-Prepare, review, revise, maintain, and distribute documents.
-Provide input and make recommendations that promote efficiency and accuracy of Audit Services' processes.
-Assist with coordination of the recruitment and interview process for the unit.
-Coordinate onboarding and offboarding of team members. -Monitor and track: timely completion of staff performance evaluations and auditor completion of annual training hours in compliance with audit standards.

Minimum Qualifications Candidate must be reachable on the current Civil Service list for Program Aide

TRANSFER:
Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast-paced office environment; complete assignments timely; have strong organizational and communication skills; excellent attention to detail; and a desire to contibute to a team-oriented workplace. The preferred candidate should also have a high level of competence using the following computer programs: Microsoft Office Suite including Word, Excel, Power Point; Access; Outlook; and Adobe Pro.

Additional Comments The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resource Management Group

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MNS/PA/45928 included in the subject line or by mail to Human Resources Management Group, MNS/PA/45928, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.