Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Onondaga

Street Address 620 Erie Boulevard West

City Syracuse

StateNY

Zip Code13204

Job Specifics

Duties Description Under the general direction of the Regional Director, the incumbent of this position will serve as office manager, providing administrative and secretarial support.

Duties include but are not limited to:
• Provide administrative and secretarial support to all staff in the Central New York Regional Office.
• Maintain Empire State Development and Regional Economic Development Council website
• Create and distribute regional office newsletter.
• Assist in coordinating special projects.
• Utilize social media, websites and MailChimp to distribute important information and market meetings.
• Prepare and coordinate Regional Economic Development Council meetings.
• Maintain Regional Office calendar.
• Schedule meetings.
• Schedule and attend public hearings (local travel required).
• Act as a liaison for representatives of the Department at public hearings; coordinate information presented.
• Submit necessary paperwork following public hearings.
• Make travel arrangements.
• Prepare and maintain expense reports.
• Assist with database management.
• Answer telephones and handle inquiries in a timely, courteous, and professional manner.
• Represent office and serve as initial contact with public.
• Meet and greet clients and visitors.
• Order office supplies and maintain inventory.
• Coordinate maintenance of office equipment as required.
• Perform general clerical duties such as photocopying, faxing, mailing, and filing.
• Open and distribute mail.
• Monitor correspondence prepared for the Director’s signature to assure timeliness, completeness, and accuracy.
• Maintain office files, electronic files, follow-up systems, as well as established office procedures.
• Other duties as assigned.

Minimum Qualifications Must be reachable on the Administrative Assistant 2 list, currently in a permanent Administrative Assistant 2 position, or eligible for a transfer within two grades of a Salary Grade 15, under Section 70.1 of the Civil Service Law.
PREFERRED QUALIFICATIONS:
Proficiency in SFS, Outlook, Word, and Excel.

Additional Comments SALARY RANGE: $59,808 – $74,695

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Amy Walsh

Telephone 518-292-5130

Fax

Email Address DED-HR@esd.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12245

 

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address below by November 16, 2025. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.
New York State is an Equal Opportunity/Affirmative Action employer. Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.