Position Information

NY HELPYes

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Specialist 1

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $67119 to $83286 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 44 Holland Ave

City Albany

StateNY

Zip Code12229

Job Specifics

Duties Description The New York State Office for People With Developmental Disabilities (OPWDD) is seeking to fill an Administrative Specialist 1 position to provide administrative support to the Deputy Commissioner of the Division of Administration (DA) and other leadership roles within the Division. The Division is divided into three distinct centers as follows: Center for Property Support and Emergency Services, Center for Statewide Human Resources and the Center for Workforce Operations and Strategy. The Division is responsible for all talent acquisition, training, HR policy and operations, labor relations, data reporting and analytics, property support, emergency preparedness, safety and security, facilities planning and capital services. The responsibilities of the Administrative Specialist 1 may include, but are not limited to:

·Serve as high level administrative support for the Deputy Commissioner, Associate Commissioner and other leadership positions as needed.
·Candidate must be flexible and willing to adapt to changing priorities.
·Prepare agendas, meeting materials, presentations, and record comprehensive meeting minutes.
· Assist in preparing the annual Division staffing plan as well as take a lead role in coordination of an annual in person retreat.
· Provide complex and confidential administrative support for the Division and serve as a liaison with other administrative roles throughout the agency.
·Responsible for the creation, editing and vetting of high-level documents that range from correspondence materials to spreadsheets and have solid SharePoint and MS Teams skills. Additionally, the candidate should be eager to learn new tools to assist with the workflow.
· Demonstrate exceptional communication skills and appropriate judgment.
· Exercise good judgment and problem-solving skills, anticipate and act on the needs of the Division and take initiative in analyzing, designing, and providing solutions.
·Oversee the maintenance of various electronic files, policies and procedures, databases, materials, supplies or equipment.
· Compose correspondence, organizational charts, charts, graphs and presentations that can be complex in nature, including support materials as necessary.
· Be proactive in identifying and communicating errors, omissions or discrepancies in correspondence and division documents.
· Develop, manage, and maintain filing systems, both electronic and hard copy, as necessary.
· Regularly monitor documents with deadlines and compile information from a variety of resources into various reports efficiently and effectively.
·Organize and manage projects with limited instruction including planning, coordinating, executing, and providing updates about the status of work.

LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

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Minimum Qualifications OPEN COMPETITIVE: The position may be filled at the Administrative Specialist Trainee 1 level equated to SG-14, Administrative Specialist Trainee 2 level equated to SG-16, or full performance Administrative Specialist 1 SG-18, based on education and experience. Candidates hired at the trainee level will be advanced to the full performance level following the successful completion of the traineeship.

Administrative Specialist Trainee 1: A bachelor's or higher degree.

Administrative Specialist Trainee 2: A bachelor's degree and *one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist 1: A bachelor's degree and *two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

* A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

COMPETITIVE: Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

TRANSFER: Eligible to transfer via Section 70.1 or Section 52.6 of Civil Service Law. Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Administrative Assistant Trainee 1: Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Administrative Assistant Trainee 2: Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-14 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• Appointments may also be made at the Administrative Specialist Trainee 1 levels. Candidates hired at the entry-level title (Administrative Specialist Trainee 1) may be advanced to the full-performance level (Administrative Specialist 1) following satisfactory completion of two-years of service. Salary range listed below encompasses the hiring rate of an Administrative Specialist Trainee 1 through the job rate of an Administrative Specialist 1.

• Administrative Specialist Trainee 1: $56,655

• Administrative Specialist Trainee 2: $63,180

• Administrative Specialist 1: $67,119 - $83,286


• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 or 52.6 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• The assignment of PS&T employees will be made in accordance with any agreed upon Memorandum of Understanding between PEF and the local DDSO regarding the posting of job vacancies.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.

• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).

• If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

• Paid Holidays and Leave:
° Thirteen (13) paid holidays each year.
° Thirteen (13) days of paid vacation leave initially.
° Five (5) days paid personal leave each year.
° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year.
° Up to three (3) days professional leave each year to participate in professional development events.

• Health Care Coverage:
Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

• Paid Parental Leave:
Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

• Retirement Program:
Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

• Professional Development and Education and Training:
NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

***All people with disabilities are encouraged to apply.***

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Central Office Human Resources

Telephone 518-473-4785

Fax 518-474-9902

Email Address MainOffice.Careers@opwdd.ny.gov

Address

Street Central Office Human Resources

44 Holland Ave

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingPlease email your resume to Mainoffice.Careers@opwdd.ny.gov and reference vacancy ID in your email.