Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleHuman Resources Specialist 2 - Payroll and Transactions

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $86773 to $108413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Job Specifics

Duties Description Under the direction of an Associate Director of Human Resources 1, the selected candidate will be an integral part of the New York State Office of Parks, Recreation and Historic Preservation’s (OPRHP) Payroll and Transactions Unit. Duties include but will not be limited to:

-Coordinating and overseeing agency payroll operations for administration lag and administration extra lag payrolls.
-Managing and directing the activities of staff responsible for the submission, corrections and monitoring of transactions in the Human Resources Information System (HRIS) to process personnel transactions; ensuring agency transaction deadline cutoffs are met for HRIS, NYSTEP and PAYSERV for all annual and hourly employees; and monitoring transactions processed through HRIS, NYSTEP, PAYSERV and LATS are completed in a timely and accurate manner.
-Reviewing the payroll for submission to control agencies by using a variety of queries, internal controls and reports to confirm that all payroll submissions are complete and prepared in accordance with applicable laws, rules and regulations.
-Writing and compiling instructional materials and train subordinate and/or regional staff in payroll policies and procedures.
-Developing, implementing, and monitoring internal control procedures to ensure the timely submission of accurate payroll documents.
-Producing, reviewing and/or reconciling information in standard and special queries and reports that relate to the production of an accurate and timely payroll; checking for errors and possible overpayments; and making appropriate corrections.
-Reviewing and interpreting control agency bulletins; developing internal procedures to implement control agency directives; and advising staff and agency employees verbally and in writing.
-Designing and conducting regular audits of additional pay factors such as shift and inconvenience pay, to ensure employees are receiving all payments that they are entitled to receive in accordance with Department of Civil Service special salary treatments, negotiated agreements, and Office of the State Comptroller rules and regulations.
-Calculating and/or verify salary calculations and related factors for agency employees including reconstructing employee salary histories by following standard procedures to determine and/or verify appropriate salary.
-Calculating and coordinating processing of salary increases, longevity payments, and performance advances.
-Calculating employee salaries taking into account eligibility for miscellaneous payments and additional pay factors within 6 different bargaining units.
-Answering various types of communications (phone, e-mail, and letters) from Regional Business Officers and Managers concerning general payroll topics and specific personal status issues and inquiries.
-Writing responses to authorized inquiries from banks, insurance companies, and government agencies regarding employees pay status, income, and benefit status using multiple systems to gather appropriate data.
-Performing other tasks and projects as assigned.

Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications:

If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

52.7 Non-Competitive Promotion (NCP) Qualifications:
As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. To be eligible for NCP, candidates must be in the NYS Office of Parks, Recreation and Historic Preservation promotion field and have at least one year of permanent or contingent-permanent qualifying service as a Human Resources Specialist 1 or a Human Resources Specialist 1 (Labor Relations). If 3 or fewer qualified NYS Office of Parks, Recreation and Historic Preservation eligible promotional employees respond to this posting, Civil Service may approve the permanent appointment of one of the qualified employees without further examination.

In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed or failed to take the last holding of the Human Resources Specialist 2 exam, if said exam was held within the last four years.

Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.

Provisional Qualifications:
In the absence of an eligible list(s) with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must be meet the following minimum qualifications: one year of permanent competitive, non-competitive (NY HELPS)*, or 55b/c service as a Human Resources Specialist 1, Human Resources Specialist 1 (Labor Relations), or Head Clerk Personnel.

The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.

52.6 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 21 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.

Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

70.1 Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Children & Family Services Specialist 2, SG 23. Only the title listed is eligible for 70.1 transfer.

Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Additional Comments If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

Operational Needs:
• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Benefits:
The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

Paid Time Off:

• M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays.
• M/C: Eligible for unlimited days of professional leave to participate in professional development, but at the supervisor’s discretion.

Health Care Benefits:

• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost.

Additional Benefits:

• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

*Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in.

Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam.

This position may require a background check and/or medical exam prior to appointment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Personnel

Telephone

Fax

Email Address employment@parks.ny.gov

Address

Street NYS Office of Parks, Recreation and Historic Preservation

625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud.”

Your application must be received by December 10, 2025 and submitted via email to employment@parks.ny.gov. You must include “Vacancy ID 203555 – HRS 2 – Payroll and Transactions – Albany” in the subject line of your email. Failure to do so may result in not being considered for the position.

It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications, and operating needs may result in your resume not being considered for this position.

Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.