Position Information

NY HELPYes

AgencyParks, Recreation & Historic Preservation, Office of

TitleContract Management Specialist 1/Trainee 1/2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Job Specifics

Duties Description Reporting to a manager in the Public Program Bureau, the Contract Management Specialist Trainee 1, 2 or Contract Management Specialist 1 will be responsible for all agreement processing functions within the Bureau, while also supporting systems to enhance data management and reporting. Duties include but are not limited to:

• Partnership/Friends Group Section:
-Liaise between regions/sites & Office of Counsel for Friends Group contracts, municipal contracts, academic contracts and agency-agency contracts.
-Prepare Agreements.
-Track, collect, and review documents for new and renewal agreements, and vendor responsibility coordination.

• Environmental Education and Interpretation (EE&I) Section:
-Liaise between the Section, Counsel and contractor on all contract management and vendor responsibility duties for the OPRHP Parks Corps.

• FORCES/Academic Partnerships:
-Working with the FORCES/Academic Partnership Director, supervisor, and Office of Counsel, the CMS will establish, maintain and improve standard agreements for all agency academic partnerships.

• Ladders to the Outdoors (LTO):
-Working with the Statewide LTO Coordinator, supervisor, the Natural Heritage Trust, and Office of Counsel, the incumbent will establish, maintain and improve standard agreements for all agency LTO partnerships as needed.

Minimum Qualifications FOR PERMANENT APPOINTMENT VIA ELIGIBLE LIST APPOINTMENT, REASSIGNMENT, REINSTATEMENT, OR TRANSFER:
Candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment, reinstatement, or transfer in accordance with Civil Service Law.

NOTE: Consecutive transfers resulting in an advancement of more than two salary grades are not permitted under Civil Service Law.

A comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.


FOR PERMANENT NON-COMPETITIVE APPOINTMENT VIA *NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Contract Management Specialist Trainee 1, NS=SG-14
Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Substitution: An associate degree** may substitute for two years of experience; a bachelor’s degree** may substitute for four years of experience; a master’s degree** may substitute for five years of experience; and a doctorate** may substitute for six years of experience.

Contract Management Specialist Trainee 2, NS=SG-16
Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Substitution: An associate degree** may substitute for two years of experience; a bachelor’s degree** may substitute for four years of experience; a master’s degree** may substitute for five years of experience; and a doctorate** may substitute for six years of experience.

Contract Management Specialist Trainee 2, NS=SG-16
Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Substitution: An associate degree** may substitute for two years of experience; a bachelor’s degree** may substitute for four years of experience; a master’s degree** may substitute for five years of experience; and a doctorate** may substitute for six years of experience.

Note: If verifiable, we will accept and prorate appropriate part-time and volunteer experience.

*For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

**Candidate’s degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm . Candidates are responsible for the evaluation fee.


VETERAN AND 55-B/C INFORMATION
If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

SUBSIQUENT 55-B/C APPOINTMENTS:
A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

Additional Comments BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off:
-PEF and CSEA - 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
-PEF – three (3) cays of professional leave annually to participate in professional development.

• Health Care Benefits:
-Eligible employees and dependents can pick from a variety of affordable health insurance programs.
-Family dental and vision benefits at no additional cost

• Additional Benefits:
-New York State Employees’ Retirement System (ERS) Membership
-NYS Deferred Compensation
-Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
-Public Service Loan Forgiveness (PSLF)
-Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx


Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2, or the Contract Management Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship:

• Contract Management Specialist Trainee 1, SG-14: ($53,764-$68,630)
• Contract Management Specialist Trainee 2, SG-16: ($59,994-$76,359)
• Contract Management Specialist 1, SG-18: ($66,951-$85,138)

Additional Comments:
For the duration of the **NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Donald Deyoe

Telephone

Fax

Email Address employment@parks.ny.gov

Address

Street Office of Parks, Recreation & Historic Preservation

625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by March 12, 2026, and submitted via email to employment@parks.ny.gov

You must include “CMS 1 - Public Programs - VID #210364:” in the subject line of your email. Failure to do so may result in not being considered for the position.

All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to describe their experience accurately and demonstrate that they meet the minimum qualifications and agency operating needs.