Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAssociate Administrative Analyst

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description The incumbent of this position will be responsible for, but not limited to, the following duties:

•Plan, organize, and coordinate DEC's annual state agency environmental audit self-assessment, supervising the team of environmental audit coordination for DEC nine regions and Central Office.

•Conduct substantive and technical training on the state agency environmental audit process and technology, outreach and oversight to regional audit coordinators and central office personnel to ensure timely submission of environmental incidents for the statewide review.

•Collaborate with DEC’s team of regional audit coordinators composed of regional attorneys, engineers, environmental program specialists, enforcement coordinators, among others, who are conducting annual environmental compliance reviews of DEC facilities, projects, and operations. Oversee the work of nine regions and central office to ensure timely submission for the statewide review and analyze/evaluate their reported incidents. Provide direction and review the submissions to ensure compliance with statutory data requirements, and for accuracy, completeness and soundness of recommendations.

•Plan, organize, and manage the annual state agency environmental audit process involving more than 40 executive agencies and their environmental audit coordinators to receive their annual environmental audit assessments, review the submissions for accuracy, completeness and soundness of recommendations and to ensure compliance with statutory requirements (and application compatibility), and prepare the incident submissions for DEC review.

•Manage the DEC Audit Application to compile submitted agency information and data for regional review and statewide report preparation. Assign environmental incidents to regions for their review and assessment and then spearheads regional review of reported environmental incidents for severity, remediation progress, and compliance status. Provides technical guidance and direction to staff and suggest corrective measures. Reviews incident final reviews for accuracy and completeness.

•Analyze and assemble qualitative data and information, including fiscal impact/appropriation needs, into the statewide annual report for submission to the Governor, DOB, and the Legislature.

•Develop recommendations to assist DEC management in improving the effectiveness and efficiency of state agency environmental audit program.

•Conduct collection, analysis, interpretation, and graphical representation of quantitative data, and develop findings based on those analyses, to assist with decision-making on agency- and state-wide matters.

•Research Federal laws and regulations as well as New York State Environmental Conservation laws, rules, and regulations for compliance requirements and facilitate external outreach, data collection, data consolidation, program reviews, and reporting requirements.

•Review and analyze statutory and regulatory requirements to aid in assessment of compliance requirements, identifying impediments, brainstorming solutions, and developing implementation plans and tracking tools.

•Conduct the annual review of internal controls for the Office of Risk and Compliance.

•Assist with management of the agency’s risk, compliance, and policy program, including conducting risk assessments, compliance reviews, and policy development.

•Review, coordinate, and update policies and procedures for the Office of Compliance, Risk, Innovation, and Strategic Planning, and assist in the development and implementation of procedures and operating systems. Support management and oversight of the agency’s policy program, assisting programs and the Policy Council with the development, review, and workflow coordination of other program and commissioner’s policies.

Develop accurate, organized spreadsheets for data collection, analysis and tracking.
Efficiently analyze multiple sources’ data, identify and concisely document primary points. Develop clear and concise reports, summaries, graphics, and presentations.

•Conduct research related to events, agreements, appointments, and initiatives to assess potential risks to agency operations, reputation, government integrity, or trust in government personnel; analyze results, and document findings for executive review.

•Work independently and as part of the team under supervision of the Deputy Commissioner for Risk & Innovation.

Minimum Qualifications Minimum Qualifications for Appointment:

One year of permanent service as a Sr. Administrative Analyst, SG-18, and reachability on promotional eligible list.

Reassignment

- Currently in the title of Associate Administrative Analyst and an employee of DEC

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

Transfer Eligible – one year of permanent competitive service in a title designated as appropriate for transfer in accordance with Section 70.1 of Civil Service Law.

Eligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT” or visit: Career Mobility Office » GOT-IT

Preferred Qualifications:

•Excellent oral communication, writing skills, and active listening skills

•Excellent analytical and critical thinking, ability to recognize risk/compliance flags and offer potential solutions

•Be capable of delivering high-level work product accurately and adapt to changing assignment scope

•Must be an execution-oriented self-starter with exceptional organizational skills, attention to detail and independent follow through

•Ability to learn quickly, synthesize input from a variety of sources and think critically and strategically about risk and compliance

•Excellent organizational and time management skills, ability to produce quality outputs within sometimes compressed timeframes

•Proficiency with MS Excel (to develop complex spreadsheets and track data) and MS PowerPoint (to develop executive presentations and demonstrations); Proficiency with MS Word (to develop organized, properly formatted documents); Familiarity with workflow documentation

•Legal and/or audit experience preferred

Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Marline Agnew

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email/mail your resume to the above. Be sure to include Posting #26-210718 on your resume or it may not be accepted.