Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59787 to $72429 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Duties Description The position is in the Division Director (DD) Office of the Division of Environmental Remediation (DER). The DD Office oversees the management, policies and performance of the divisions programs, including State Superfund, Brownfield, and Environmental Restoration cleanup programs, Emergency Response (Spill) program and the financial resources needed to implement such programs. The Administrative Assistant 2 (AA2) selected candidate will perform administrative work to assist the office with furthering these objectives. The AA2 will manage the administrative functions of the Division of Environmental Remediation, which currently has over 300 staff (140+ staff in central office, and 160+ staff in the regions). The AA2 will manage the administration of the DD office including purchasing, answering phones, review, edit, track and distribute complex documents, finalizing documents prior to release (including Brownfield Cleanup agreements) schedule travel arrangements, and electronic filing of documents, as well as supervising the other Divisional Administrative support staff.

The key duties/assignments include but are not limited to:

1. Provide administrative aide to the Division by assembling quarterly reports, monthly reports and other routine reporting items and transmitting them to the distribution list. Type/edit/finalize correspondence, reports, memos, forms, etc.

2. Answer and screen phone calls, receive and direct visitors, and receive and route correspondence. Maintain office coverage during business hours. Handle purchasing supplies, manage expense reports for the Division Director's office, plan travel and maintain the Division Director's and Assistant Division Director’s schedule and meeting commitments.

3. Track Commissioner's Correspondence (CCUs), finalize and mail letters, and organize and maintain a filing system.

4. Set up meetings, produce reports from the Division’s database, direct and oversee administrative procedures of other division Administrative Assistants/ and Office Assistants.

5. The selected candidate must have excellent written and oral communication skills, must also efficiently and effectively deal directly with Division staff of all levels including managers, as well as staff of similar levels in other Divisions.

6. It is expected that the selected candidate will have experience in Microsoft Word and Excel. The selected candidate is required to gain an understanding and utilize databases such as the UIS and SFS. The candidate should demonstrate the ability to perform data entry and management of the associated information. The candidate is expected to have great organizational skills and the ability to work in a fast-paced environment where you may need to multitask.

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and:

Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 2, Accountant Aide, Program Aide, Business Document Specialist 3, Head Mail & Supply Clerk, Head Stores Clerk, Legal Assistant 1 and Trainee 2, Office Assistant 3, Office Assistant 3 (Calculations), Office Assistant 3 (Human Resources), Payroll Examiner 2, Payroll Specialist 2, Principal Data Entry Machine Operator.

Also any language parenthetic for the above titles. You will be required to demonstrate proficiency in keyboarding. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

Additional Comments Telecommuting may be available, will be discussed at interview.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Please be advised, the New York State Department of Environmental Conservation does not use E-Verify, and we are unable to provide sponsorship for employment visa statuses (i.e. H-1B, Self-Sponsorship, STEM OPT).

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Megan Miller

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

Personnel, 10th Floor

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease mail/email your resume to the above. Be sure to include Vacancy #26-211668 on your resume or it may not be accepted.