Position Information

NY HELPNo

AgencyLabor Management Committees, Joint

TitleAdministrative Assistant 2

Occupational CategoryNo Preference

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Agency Building 2 - 7th Floor

Empire State Plaza

City Albany

StateNY

Zip Code12223

Job Specifics

Duties Description Under the supervision of an Employee Program Assistant in the Workforce and Organizational Development Unit (WODU), the Administrative Assistant 2 is responsible for day-to-day oversight and various activities related to educational reimbursement programs. Primary duties and assignments will be related to the Management Confidential (M/C) reimbursement programs, Dependent Children’s Tuition Program (DCTP), Public Employees Federation (PEF) reimbursement programs; including the Workshop and Seminar Reimbursements (WSR), Nurses Enhanced (NEWSR) reimbursements, Certification and Licensure Exam Fee Reimbursements (CLEFR), the College Tuition Reimbursement Program (CTR), Nurses Enhanced (NECTR), the Certification and License Renewal Fee Reimbursement (CLRFR), as well as administer programs for the Security Services Unit and Agency Police Services Unit.

Duties will include, and are not limited to the following:

• Administer all aspects of the reimbursement application process to ensure compliance with administrative and programmatic requirements, for multiple negotiated benefit educational reimbursement programs.

• Administer all aspects of the Statewide Recognition Award program proposal, application approval, and payment process to ensure compliance with administrative and programmatic requirements.

• Research educational providers to ensure they are approved to deliver training in accordance with program guidelines.

• Review and approval of payments, stop-payments, and reconciliation of applications in the Statewide Financial System (SFS).

• Assist with preparation of close-out, tax, and other reports in accordance with agency guidelines
.
• Assist with financial reporting on a monthly and quarterly basis.

• Run database queries and reports on reimbursement programs when needed by program manager and unit director.

• Respond to and resolve routine and non-routine inquiries.

• Review, edit, format, and produce letters, documents, reports, and other written materials.

• Participate in reimbursement unit internal control related program reviews.

• Work as part of a team to continue to improve and streamline the on-line reimbursement system and automated reimbursement process.

• Support and assist with administering new reimbursement programs that are within the responsibility of WODU.

• Work closely with other reimbursement and WODU staff when applicable.

• Other duties as required.

Minimum Qualifications • Three years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

• Excellent customer service, interpersonal, oral, and written communication skills.

• Knowledge of the Statewide Financial System (SFS) preferred.

• Able to deal with multiple priorities and competing deadlines in a team setting

• Previous experience working in a multi-functional team setting desirable.

• Ability to work alone with minimal supervision or as part of a team.

• Ability to quickly learn new software applications.

• Attention to detail is a must.

Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Additional Comments Work Hours and Telecommuting will be discussed during the interview.

The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability, or other protected class status in the admission to, access to, or employment in their programs or activities.

REASONABLE ACCOMMODATION: The Office of Employee Relations/Labor Management Committees provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify HR@oer.ny.gov or 518-473-3467.

NOTE ON TELECOMMUTING: The Office of Employee Relations/Labor Management Committees employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Office of Employee Relations/Labor Management Committees Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources

Telephone

Fax

Email Address resume@oer.ny.gov

Address

Street 2 Empire State Plaza

8th Floor

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease reference Vacancy No. 214351 when applying.

To apply, please send cover letter and resume to resume@oer.ny.gov (M.S. Word or PDF is the preferred format). Hard copy via US Mail is also accepted.