Position Information

NY HELPNo

AgencyMental Health, Office of

TitleOffice Assistant 3 (Calculations) - Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Job Specifics

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 3 (Calculations), G-14, positions in the Office of Financial Management, Consolidated Business Office Operations Unit. The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities.

Specific duties may include, but are not limited to, the following:

Supervise/lead a team responsible for processing and reviewing vouchering transactions for OMH
facilities. Specific discipline areas may vary.

Provide technical assistance to Program Managers and Facility Business Officers to facilitate the
successful processing of documents to the CBO.

Ensure all documents/information received by the unit are reviewed timely and forwarded to the BSC
and/or appropriate staff and/or CBO unit for processing.

Ensure staff is reviewing documents/information in the appropriate database(s), modules, etc. (i.e. BSC
FileNet and/or the Statewide Financial System (SFS)) in a timely manner and are forwarded to the appropriate staff and/or facility/Central Office contact for review/further processing.

Serve as OMH Liaison with Facilities, Program Managers, BSC and Vendors

Assist with the development and maintenance of unit Standard Operating Procedures and information
placed on the CBO web site.

Ensure work in various disciplines is completed accurately and within specified timeframes.

Ensure that all reports are created and maintained as needed or requested.

Identify trends with team members and their work.

Review staff time cards and time off requests.

Provide staff with both verbal and written communication regarding their performance

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Transfer Opportunity: Candidates must have permanent status as an Office Assistant 3 (Calculations), G-14, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Free parking is available across the street.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Caitlin Hart

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #216583 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.