Position Information

NY HELPNo

AgencyTransportation, Department of

TitleAdministrative Assistant 2 - Region 7

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Jefferson

Street Address Regional Director's Office

317 Washington Street

City Watertown

StateNY

Zip Code13601

Job Specifics

Duties Description Reporting directly to the Regional Director, the Administrative Assistant 2 is the principal administrative support position in the office and responsible for increasing the effectiveness of the program staff by managing a complex, frequently changing schedule, coordinating the paper flow of the office and carrying out the day-to-day administrative support activities required to accomplish the work of the organization. Some tasks will be of a confidential nature due to the Region’s activities. The incumbent will be expected to function independently. The tasks fall into four broad categories: communication, coordination, organization, and records maintenance. The position requires knowledge of the organization and basic functions of the Regional Program Areas. Core hours for this position will be from 8:00 am to 4:00 pm, Monday thru Friday. The specific tasks may include, but are not limited to:

Maintenance of an office filing system;
Review and track incoming correspondence. Direct questions to the appropriate regional group;
Coordinate and arrange meetings, determining the need for meetings as appropriate;
Resolve day-to-day operational problems;
Produce, format and review outgoing correspondence;
Coordinate information flow by acting as liaison among key executives, staff, department personnel;
Answer telephones, greet visitors respond to questions concerning regional activities;
Establish office procedures; transmit instructions to regional staff and conduct follow-up as needed;
Communicate with regional managers on behalf of the Director;
Serve as the initial contact for officials and their representatives from all levels of government, as well as the general public;
Monitor incoming webmail and direct to appropriate staff for response;
Complete Regional Executive Office purchasing as needed;
Assist Public Information Officer with media relations and public outreach administrative tasks;
Assist with management of Regional internal and external web pages

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Minimum Qualifications To be considered for a permanent appointment, candidates must be reachable on the current Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Kristen Lane, HRS Tr1

Telephone

Fax

Email Address R7-HR-Postings@dot.ny.gov

Address

Street NYS Department of Transportation

317 Washington Street

City Watertown

State NY

Zip Code 13601

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-26-26 and last name in the subject line and referenced in the letter of interest no later than 06/06/2026