Position Information

NY HELPYes

AgencyHealth, Department of - Veterans Home at Oxford

TitleOffice Assistant 2 (NY HELPS) - 61468

Occupational CategoryHealth Care, Human/Social Services

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

"Other" Explanation 11am - 9pm, variable schedule, every other weekend expectation, and pass days to be determined.

Hours Per Week 37.5

Workday

From 11 AM

To 9 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Chenango

Street Address NYS Veterans Home at Oxford

4207 State Hwy. 220

City Oxford

StateNY

Zip Code13830

Job Specifics

Duties Description The Office Assistant 2 (OA 2) will work alongside the Assistant Director of Nursing (ADON) with review, log, and entering Accident/Incident Reports (A&Is) into the Electronic Medical Record system used for Activities of Daily Living documentation (ADL EMR) and logbook. Office Assistant 2 will assist ADON with updating and sending out the Administrator’s Daily Report (ADR). They will also use Falls Tracking and Quality Assurance and Performance Improvement calculations as needed by ADON. The OA 2 will assign new Nurse Assessment Coordinators in ADL.

The incumbent is responsible for OnShift scheduling, fixing previous issues, master schedule reviews, 4-week staffing analyzation, and for scheduling creations, changes, additions and subtractions. They will schedule transfer, training of new schedulers, training of new processes implemented, filling holes in the schedule, arranging time off, FMLA upkeep, restriction list, mandatory overtime (MOT), Census, and Occupational Treatment (OT) Book. The OA 2 oversees Nursing Office Schedulers and assists with the monitoring of daily tasks, such as sick doc evaluation and documentation prep.

The incumbent is in charge of the upkeep of all lists. (Seniority, Unit assignments, Interview tracking, 4-Week Staffing.) They oversee weekly agency timecards (fix LATS, send timecards in for payment), and Biweekly payroll (Assist payroll and supervisors with processing timecards)

The OA 2 will attend neighborhood meetings, take notes and create neighborhood meet minutes (daily). They will track employees that are not compliant with timecard submission and provide the proper disciplinary notification as directed by ADON/DON. In addition, they will help coordinate, scribe, and assist with RN/LPN/NAC meetings.

The Office Assistant 2 will be responsible for an array of clerical tasks such as printing labels, maintaining document updates as requested and document copies for Nursing office and Units, Department of Health census calculations (annually), evaluations logging and processing improvement as needed in coordination with ADON. They will stock and order supplies as needed. They will monitor Retain Pinnacle Staff surveys for compliance and concerns and update DON/ADON as needed. The OA 2 will assist the pharmacy tech in Medication Dispensing Computer (MDC) with any clerical tasks as needed.

Minimum Qualifications Reassignment and Transfer Candidates: Current New York State Department of Health employee with permanent or contingent permanent service as an Office Assistant 2, Grade 9; OR current New York State employee with one year or more of permanent or contingent permanent, competitive service in a title eligible to 70.1 transfer to Office Assistant 2, Grade 9.

Promotional Provisional Opportunity: In the absence of an eligible list with three or more candidates willing to accept a position, a provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications: Be a current NYS Department of Health employee with one year of permanent competitive or 55-b/55-c service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.

NY HELPS Minimum Qualifications:
One year of clerical experience.

Qualifying titles are available at:
https://www.cs.ny.gov/announarchive/announcements/38-687010.cfm?live=false

Preferred Qualifications: The preferred candidate will be Fluent in Word, Excel, and OnShift (or similar staffing systems) and have the ability to multi-task as needed. The OA2 is a grade 9 position and is tasked with oversight of the two grade 8 schedulers.

Additional Comments 11am - 9pm, variable schedule, every other weekend expectation, and pass days to be determined.

One full-time competitive or non-competitive via HELPS, permanent, or provisional appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Non-Competitive Promotion: If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health Veterans Home at Oxford and have one year of permanent competitive service as an Office Assistant 1, Grade 6, or Office Assistant, Clerical, or Keyboarding title allocated to a Grade 6 or higher.

For additional information about NY HELPS Program, please refer to https://www.cs.ny.gov/help/index.cfm

When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.reasonable.accommodation@health.ny.gov to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name New York State Veterans Home at Oxford

Telephone 607-843-3128

Fax 607-843-3236

Email Address oxfordhr@nysvets.org

Address

Street New York State Veterans Home at Oxford

4207 State Hwy. 220

City Oxford

State NY

Zip Code 13830

 

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to oxfordhr@nysvets.org, with Reference OA2/61468 included in the subject line or by mail to the Veterans Home at Oxford, 4207 State Highway 220, Oxford NY 13830, or by fax to (607) - 843 - 3236. Failure to include the required information may result in your resume not being considered for this position.