Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleContract Management Specialist 2 - 221669

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $86681 to $109650 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description Reporting to the Contract Management Specialist 3, the incumbent of this position will be assigned to the Procurement Team within the Office of Budget and Finance and be responsible for planning and coordinating formal procurements and contracting processes for the Division of Criminal Justice Services (DCJS). The duties of the position will include, but are not limited to:

• Reviews and provides technical assistance in the development of RFPs, invitation for bids (IFB), mini bids, request for quote (RFQ), request for information (RFI), and single/sole source procurements;
• Ensures compliance with State Finance Law, procurement guidelines, and leads program and fiscal staff in the development and implementation of bid documents;
• Develops and maintains effective working relationships with DCJS program areas, the Office of the State Comptroller, and Office of the Attorney General;
• Administers and reviews procurement activities including: contract reporter inserts with results of bids; website postings with results of bids; bid opening; completeness checks; evaluations plans with scoring methodology; correspondence control; purchase orders; compliance with federal award requirements; and other activities as needed;
• Initiates and responds to new and ongoing program requests for contractual services, including identification of the procurement and contracting methods, liaising with procurement staff and follow up on all activities related to contract development;
• Reviews and signs contract agreements and all documentation and justification necessary to obtain the necessary approvals of control agencies, managing the contract through the approval process and keeping stakeholders involved of the status of the contracts and action items;
• Participates in post contract inquiries from control agencies and other stakeholders;
• Resolves program and vendor contract complaints/disputes and conducts follow-up to ensure efficient delivery of services and adherence to contract terms;
• Reviews budget modifications and contract amendments to determine the impact on the contract and ensure adherence to applicable statutes, executive orders, and policies;
• Performs a full range of supervisory duties including ongoing training and staff development activities, assigning work to subordinates and monitoring compliance with DCJS and control agency policies and procedures.
• Updates procedures to reflect changing laws and policies, and that any changes are disseminated through the agency, providing technical assistance to personnel when needed; and,
• Prepares reports, analysis, and correspondence to management and other internal stakeholders.

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55b/c service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law, or a reachable score on the Civil Service eligible list for this title.

A permanent appointment may be possible pursuant to Section 52.7 of the Civil Service Law if there are three or fewer current DCJS employees with one year of permanent competitive service as either A. Contract Management Specialist 1, Business Officer 1, DHSES Program Administrator 1, Parks Regional Grants Administrator, or Purchasing Agent; or B. Senior Budgeting Analyst or Head Account Clerk interested in this position.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion Unit, and Accessibility at DEIA@dcjs.ny.gov or (518) 457-8895.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Justine Fritts

Telephone 518-485-7696

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume outlining how you meet each of the required qualifications to the email address listed above. Please reference posting # 221669 in your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2026 Top Workplaces as voted on by our employees.