Position Information

NY HELPYes

AgencyGeneral Services, Office of

TitleOffice Assistant 2 - VID 222063

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 30%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address W. Averell Harriman State Office Campus, Bldg. 18

City Albany

StateNY

Zip Code12226

Job Specifics

Duties Description • Assist with routine vendor and agency coordinator requests.
• Performing clerical duties such as updating office procedures, filing, scanning, writing correspondence, copying, coordinating meetings, monitoring multiple mailboxes and identifying office supply needs.
• Support telematics and ZEV endeavors.
• Coordinate Fleet Motor Pool reservations, ensuring vehicles are clean, fueled and maintained in accordance with manufacturer recommendations and state laws.
• Monitor vehicle and equipment surplus submittals.
• Perform other duties and special projects as required.
• Compile records using the agency’s fleet management systems and other vendor systems.
• May perform the full range of supervisory duties.
• Perform other duties as assigned.

Preferred Qualifications:
• Possession and maintenance of a valid, unrestricted Driver’s License issued by the NYS Department of Motor Vehicle is required.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

One year of clerical experience.

OR; Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/ALG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.