Position Information

NY HELPYes

AgencyMental Health, Office of

TitleContract Management Specialist 1/ Contract Management Specialist Trainee – 2 Positions, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $66951 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany

StateNY

Zip Code12229

Job Specifics

Duties Description The Office of Mental Health (OMH) is recruiting to fill one Contract Management Specialist 1/Contract Management Specialist Trainee position in the Office of Financial Management, Community Budget and Financial Management Group (CBFMG). This position will administer procurements for community-based mental health services throughout New York State.

Specific duties to be performed may include, but are not limited to, the following:

• Assist in the full lifecycle management of procurement transactions, including review, coordination, development, publishing, evaluation and award.
•Coordinate diverse procurement types such as Requests for Proposals (RFPs), Requests for Application (RFAs) and other grants or agency service procurements.
• Develop and process single and sole source Contract Reporter Exemption Requests (CRERs)
• Assemble, review, and process procurement records and amendments in coordination with other staff.
• Ensure procurement and contract documents comply with Office of the State Comptroller (OSC) requirements.
• Monitor adherence to state guidelines, including State Finance Law (SFL), OSC Guide to Financial Operations (GFO), and the Procurement Council Guidelines.
• Maintain organized contract and procurement files, including managing shared mailboxes.
• Effectively utilize systems such OMH’s Aid to Localities Financial System (ALFS), NYS Contract Reporter, NYS Statewide Financial System (SFS), OSC Electronic Document Submission System (EDSS), and other relevant platforms.
• Serve as a liaison between program staff, legal teams, contract managers, OSC, and external stakeholders.
• Communicate timely, effectively, and professionally with supervisors, coworkers, staff, vendors, and the public.
• Maintain clear and timely communication with your supervisor regarding procurement/contract status, workload, and availability.
• Monitor and update tracking systems, timelines, reports, and contract schedules.
• Assist in creating and editing checklists, guidance documents, and job aids.
• Demonstrate understanding and support of Agency organizational goals.
• Independently manage your work schedule for time and quality compliance.
• Other duties may be assigned.
• All necessary training will be provided

Minimum Qualifications Non-Competitive Opportunity:

Contract Management Specialist Trainee 1: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist Trainee 2: Five years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1: Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Substitution: An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Transfer Opportunity:
Candidates must have permanent status as a Contract Management Specialist, Grade 18, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of the Civil Service Law into the Contract Management Specialist 1 or Contract Management Specialist Trainee level.

Advanced placement to the Trainee 2 or Journey level may be possible depending on education.

Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

The starting salaries for this position are outlined below. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.
• $53,764 (Trainee 1- NS equated to SG-14)
• $59,994 (Trainee 2- NS equated to SG-16)
• $66,951 (Full Performance level SG-18)

#LI-DNI

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Caitlin Hart

Telephone

Fax 518-486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on Applying To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #222067 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.