Position Information

NY HELPSNo

55-b/c EligibleYes

AgencyInformation Technology Services, Office of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $59049 to $71719 Annually

Employment Type Full-Time

Appointment Type Permanent

InternshipNo

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Albany

Street Address Albany - Swan St. Bldg, Core 4, Flr 1

City Albany

StateNY

Zip Code12210

Job Specifics

Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time.

Under the direction of the Associate Budgeting Analyst, SG-23, the Office Assistant 3, SG-14, will be responsible for full range of Accounts Payable activities for ITS. The incumbent will verify services are being billed correctly and satisfactorily received as well as ensuring payments are processed then reconciled timely and correctly. The incumbent will gather and analyze information for the expenditures and work with the vendor community and ITS Program Areas to resolve any issues.

Duties include but are not limited to:

• Serve as ITS Accounts Payable Liaison with Program area, Business Service Center (BSC) and vendor community.
• Communicate with all partners both verbally and in writing.
• Assist in office support activities, including monitoring the shared mailbox.
• Research accounts and work with vendors on resolving missing or misapplied payments.
• Data entry and assist in maintaining the AP Automation application.
• Create and maintain excel and SFS reports as needed or requested.
• Ensure all documents/information received by the unit are reviewed, sent to the program area, and saved in the appropriate locations.
• Maintain financial records to monitor and control expenditure.
• Work in SFS to research Purchase Orders, create receipts, work pending vouchers and research payment related information.
• Process and Review vouchering transactions.

Minimum Qualifications COMPETITIVE QUALIFICATIONS:
You must be reachable on the current eligible list or eligible for transfer.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

SUBSEQUENT 55B/C QUALIFICATIONS:
A subsequent 55 B/C appointment may be considered if you have one year of permanent, contingent-permanent, or 55 B/C service in an eligible position allocated to Grade 12. To be considered, you must provide a copy of your letter of eligibility with your response.

Preferred Qualifications:

Strong organizational skills
• Able to manage multiple competing priorities
• Communicate effectively with all levels of staff
• Explore new applications or enhancements in technology to assist in carrying out responsibilities
• Develop and maintain strong relationships with customers
• Possess a strong attention to detail, notice discrepancies and inconsistencies in available information
• Knowledgeable and proficient with both MS Word and Excel.
• Able to work both independently and as a team member.

Additional Comments ITS will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of ITS not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.

Some positions may require fingerprinting. Some positions may require up to 25% travel and/or lifting up to 50 lbs.

Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:

Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF
• Up to three (3) days of professional leave annually to participate in professional development
• Up to 50% telecommuting if all criteria are met according to ITS Policy.

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS)Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply.

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name ITS Human Resources

Telephone 518-473-0398

Fax

Email Address PostingResponses@its.ny.gov

Address

Street 164 Columbia Turnpike

City Rensselaer

State NY

Zip Code 12144

 

Notes on ApplyingTo apply for this position, please submit a cover letter and resume clearly indicating how you qualify. Ensure that you include the vacancy ID in the subject of your email for prompt routing. Your Social Security number may be required to confirm eligibility.