Position Information

NY HELPSYes

55-b/c EligibleYes

AgencyGeneral Services, Office of

TitleAdministrative Specialist 1 (NY HELPS) - VID 228199

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Managerial/Confidential (Unrepresented)

Salary RangeFrom $59204 to $87034 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

InternshipNo

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12242

Job Specifics

Duties Description Duties include but are not limited to:
• Oversee administrative support to all Human Resources including customer focused coverage of incoming calls, and shared mailbox coordinator.
• Serve as primary Program Administrator Liaison, Technical Representative, and FOIL coordinator.
• Supervise Administrative Support Unit (ASU) team members.
• Act as subject matter expert and lead administrator for Human Resources related records including several contact forms and SharePoint sites.
• Oversee all agency wide HR communications, Human Resources procedures, and the annual review of agency policies.
• Monitor reports and take necessary action. (hourly time sheets, BSC/OER contact lists, SFS reports)
• Primary purchaser for HR for various division purchases and expenses, including reconciliation of PCard charges in SFS, determining appropriate purchase method, creating Requisitions in SFS, tracking Requisitions and POs in SFS to payment, reviewing weekly Finance Reports and reviewing and handling items in e-settlements weekly.
• Primary for managing AskHR mailbox, respond or forward to appropriate staff for response, ensure all inquiries receive a response.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

**Administrative Specialist level requirements:
• Administrative Specialist Trainee 1 (equated to SG-14): four years of required experience.
• Administrative Specialist Trainee 2 (equated to SG-16): five years of required experience.
• Administrative Specialist 1, SG-18: six years of required experience.

Required experience: Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.

Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; a doctorate may substitute for six years of specialized experience.
OR
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4*, or 52.6 of the Civil Service Law.

*70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.

NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS’s EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Human Resources/KE

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.