Review Vacancy

Date Posted: 05/16/17
Applications Due: 05/16/17
Vacancy ID: 40993

Position Information

AgencyEmpire State University

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Saratoga

Street Address 2 Union Avenue

City Saratoga Springs


Zip Code12866

Job Specifics

Minimum Qualifications

Duties Description SUNY Empire State College, Office of Admissions, is currently seeking an Office Assistant 2 (Keyboarding) at our Saratoga Springs, NY location.

The Office Assistant 2 (Keyboarding) duties include the following:

•Perform as lead of the Student Immunization Record processing operation in the Admissions Office

•Maintain current knowledge of New York State law, rules and regulations concerning student immunization policy and procedures

•Maintain a Health Commerce System (HCS) account within New York State's Immunization System (NYSIIS), completing all NYSIIS School Access Training as recommended by the state

•Access individual student immunization records within NYSIIS

•Assess, verify and input immunization application data into the student record database

•Track and manage all prematriculated and matriculated immunization records for both undergraduate and graduate students, managing account holds for incomplete records

•Troubleshoot and resolve student problems or concerns in regards to meeting the Student Immunization requirement

•Assist staff supervisor with the overall immunization operation; establishing immunization documentation evaluation and interpretation criteria in accordance with state health laws and regulations

•Respond, in various forms (verbal and written), to general questions from applicants, the college community or others regarding the Student Immunization Policy and procedures

•Enters, scans and processes undergraduate applications and provides general office support as needed

Additional Comments Work Hours: Monday - Friday 8:30 am - 5:00 pm with one hour meal break.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Brooke White

Telephone 518.587.2100

Fax 518-587-5448

Email Address


Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866


Notes on Applyingf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

-Cover letter
-Name and contact information of three references