Review Vacancy

Date Posted: 11/24/17
Applications Due: 12/11/17
Vacancy ID: 45660

Position Information

AgencyMental Health, Office of

TitleOffice Assistant 3 (Calculations) – Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46836 to $56888 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No


County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Job Specifics

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as an Office Assistant 3 (Calculations), Grade 14 and be eligible for lateral transfer; OR be eligible to transfer under Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 3 (Calculations), Grade 14, position in the Office of Financial Management, Consolidated Business Office (CBO). The Consolidated Business Office is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for 24 OMH psychiatric facilities, Cook Chill Production Center and Central Office. The incumbents will provide support services to the Operations Unit within a Voucher Unit. Duties will include, but are not limited to the following:

Supervise a team of employees providing guidance, direction, and assistance on all voucher preparation and processing while ensuring staff attain proper levels of performance.

Provide technical assistance to Program Managers and Business Officers to facilitate the successful processing of documents to the CBO.

Monitor work-flow to ensure prompt and accurate processing of all vouchers and payment requests.

Ensure OMH is in compliance with all applicable OSC guidelines, rules and regulations which apply to the preparation of all vouchers and payment requests.

Assist with the development and maintenance of Unit Standard Operating Procedures.

Respond to OMH employee and/or vendor, as well as the Business Service Center (BSC) and/or OMH facility initiated questions, regarding payment and all associated processes for each class of transactions.

Additional Comments The Consolidated Business Office is conveniently located on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Covered parking is available on site for a nominal monthly fee.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #45660 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.