Position Information

NY HELPNo

AgencyEmpire State University

TitleOffice Assistant 2 Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35344 to $43443 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Saratoga

Street Address Coordinating Center

City Saratoga Springs

StateNY

Zip Code12866

Job Specifics

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description SUNY Empire State College, Office of Student Accounts, seeks an Office Assistant 2 (Calculations) at our Coordinating Center in Saratoga Springs.

The Office Assistant 2 (Calculations) in Student Accounts will be responsible for assisting with critical areas of regulatory adherence such as New York State residency determinations, IRS required outreach for student social security numbers, financial graduation clearances, regularized quality control reports and storage of electronic documents. This staff member will also assist with processing refunds within federal and state guidelines.

The ability to analyze account transactions, maintain accuracy and identify anomalies in large volumes of data is essential. Other necessary skills include data tracking, working within regulatory deadlines and being able to prioritize multiple responsibilities. Professional communication skills are vital, as the position requires interaction with students and the college community by phone, e-mail and in person.

This staff member will assist in the development and use of reports to monitor office processes to maintain high quality standards of Student Accounts' office functions, including proactive quality control error reports prior to account review for graduating students.

Student Accounts is dedicated to continuous improvement of our service to students by maximizing our technology and resources. The successful candidate should have an aptitude for learning new computer applications quickly and efficiently.

The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.

Additional Comments SUNY Empire State College is an Equal Opportunity Employer.

IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT THE SAFETY AND SECURITY WEBSITE AT http://www.esc.edu/safety-security

Applications Due By: April 25th, 2018.

If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

Resume
Cover letter
Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Brooke White

Telephone 518-587-2100

Fax 518-587-5448

Email Address brooke.white@esc.edu

Address

Street 2 Union Avenue

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references