Review Vacancy

Date Posted: 05/17/18
Applications Due: 05/29/18
Vacancy ID: 53447

Position Information

AgencyHomeland Security and Emergency Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Office of Counter Terrorism, State Office Campus, 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Job Specifics

Minimum Qualifications Current Division of Homeland Security & Emergency Services employee with permanent, contingent-permanent or 55b/c service as a Secretary 1 and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as a Secretary 1; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 9 and above and eligible for transfer under Section 70.1 of the Civil Service Law. Must demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.

Employees reachable on the Secretary 1 Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.

Note: A comprehensive list of titles approved for transfer to Secretary 1 is available in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.

Duties Description Duties may include, but are not limited to:
• Perform administrative and secretarial support to the Director of the Office of Counter Terrorism
• Review and monitor mail correspondence
• Format and prepare correspondence, memoranda, reports and other related materials
• Schedule and reconcile travel arrangements and prepare invoices for entering in to SFS
• Screen and direct telephone calls
• Schedule meetings and conference calls, and reserve conference rooms
• Manage staff calendars
• Maintain files, make copies, scan, email and other secretarial/office supplies
• Develop and maintain the office filing system and order office supplies
• Answer phone calls and direct calls to appropriate staff
• Provide special project support when necessary

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/TR

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.