Position Information

NY HELPNo

AgencyEducation Department, State

TitleArchives and Records Management Specialist 3, Box OCE-1069/26234

Occupational CategoryNo Preference

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $73284 to $92693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Office of Cultural Education

City Albany

StateNY

Zip Code12234

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 3.

Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-21 or above deemed eligible for transfer under Section 52.6 of the Civil Service Law.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service as an Archives Conservation Specialist 3.

Provisional Appointment: Candidates must have either:

1: One year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 2; OR

2: Candidates must be a current New York State employee AND have:

1. a master's degree in history, government, business administration, public administration, political science, American studies, library science, information science* or archival administration; AND
2. four years of qualifying experience where at least two years of the experience must have included direct supervision of professional staff or responsibility for administration of an archives and records program.

Qualifying Experience:

Professional experience in which 80% of your duties involve one of more of the following:

A. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
B. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration;
C. Developing or implementing guidelines, standards, or policies and procedures concerning records management and/or archives administration;
D. Evaluating available information technology systems that support recordkeeping needs and requirements of an institution, governmental body, or corporation; OR
E. Acquiring, controlling, preserving, making available or promoting use of archival records.

*A master's degree in a computer related information science will NOT be considered qualifying.

Substitution: A Ph. D. in Archival Administration may be substituted for one year of the general experience.

PREFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the
following qualifications:

• Demonstration of experience with core archival and records management practices, including scheduling/appraisal, archival description and preservation, digital preservation and electronic records and references services to a wide range of users, including state and local government agencies;
• Experience with records management methods and techniques, especially in a government setting; and
• Demonstrated ability to work independently.

Duties Description The New York State Archives is seeking candidates for an Archives and Records Management Specialist (ARMS) 3 position who will serve as manager of the State Records Center and Records Information Systems. The State Records Center provides temporary storage for approximately 300,000 boxes of inactive state government records. The incumbent of this position will manage the day-to-day operations of the State Records Center and will manage the design, content, quality, workflows and structure of information about records under the official custody of the New York State Archives. Duties of this position include, but are not limited to, the following:

• Manage the State Records Center, including the supervision of staff;
• Design, implement, operate and manage information work-flows, data standards and information systems to control and report information about records in the official custody of the State Archives with a focus on content and content quality control;
• Maintain a variety of information systems, including the warehouse management system, the archives management system and the container management system;
• Coordinate with agencies in transferring permanently valuable records to the official custody of the State Archives and work collaboratively with staff in Archival Services and Government Records Services to effect transfers; and
• Manage information related to records movement to and from records storage facilities.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent permanent or provisional appointment. Promotions and transfers may change appointees’ negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required for all candidates at the time of interview. This position will require extensive travel within New York State.

**Leads to a maximum salary of $92,693 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by June 22, 2018 to ocejobs@nysed.gov (E-mail submissions are preferred). You must include the Box number (OCE-1069/26234) in the subject line of your email and/or cover letter to ensure receipt of your application.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address ocejobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM Room 528EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by June 22, 2018 to ocejobs@nysed.gov (E-mail submissions are preferred). You must include the Box number (OCE-1069/26234) in the subject line of your email and/or cover letter to ensure receipt of your application.