Position Information

NY HELPNo

AgencyTaxation & Finance, State

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address WA Harriman Campus

City Albany

StateNY

Zip Code12227

Job Specifics

Minimum Qualifications To be considered for a permanent appointment, candidates must be reachable on the current civil service list, or be eligible for transfer in accordance with Civil Service law.

Duties Description
· Screen phone calls for the Director’s Office. Independently answer questions based on knowledge of office operations or direct calls to the proper party with minimum inconvenience to the caller.
· Establish filing systems, work flows, protocol, and procedures for the entire bureau. This will include electronic data, as well as hard copy data.
· Receive incoming mail and direct to the correct party for handling in a timely manner.
· Maintain a tracking system for all section correspondence and/or projects that require follow-up.
· Prepare correspondence for the Manager’s signature. Generate management reports. Prepare coherent and comprehensive correspondence, narratives, charts, and reports, using correct grammar, punctuation and spelling. Ability to use word processing, database and spreadsheet systems. Possess knowledge of Department specific terminology.
· Schedule meetings, secure locations, make travel and lodging reservations, prepare and process travel vouchers, and maintain a calendar for Management.
· Supervise staff and train new clerical employees in the Bureau as needed.
· Perform other duties as required.
· Ability to meet Department's time and attendance rules.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Cheryl Risler

Telephone 518-530-4471

Fax

Email Address Cheryl.Risler@tax.ny.gov

Address

Street WA Harriman Campus

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should submit a letter of interest and resume including current title, how you qualify and your social security number for verification. Please reference the vacancy ID number and title.