Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47773 to $58028 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Department of Transportation

50 Wolf Rd., POD 5-2

City Albany

StateNY

Zip Code12232

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description This position is in the Appropriation Control Section. Duties may include, but are not limited to:
? Review and process new contracts and encumbrances for Local Municipalities;
? Review and process Consultant Agreements including creation of the AC340 encumbering document;
? Track daily entries to facilitate efficient flow of transactions from NYSDOT source systems (AS400) through the WIPPER Web Interface system to the Office of the State Comptroller (OSC) ensuring transaction approval. Research and resolve issues that arise;
? Database Administrator of the State/Local Access Database used for tracking the progression of Local Agreements processed;
? Regularly produce a report identifying the status of each of the local municipality contracts and distribute to Management;
? Work with Regional Staff to resolve discrepancies for contract funding;
? Work with various units within the Department to ensure contract process runs smoothly.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a letter of interest and a current resume no later than
August 17, 2018 to:

New York State Department of Transportation
ATTN: Alice Martin
50 Wolf Rd., POD 5-2
Albany, NY 12232
(518) 417-6678
E-mail: Alice.Martin@dot.ny.gov

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Alice Martin

Telephone

Fax

Email Address Alice.Martin@dot.ny.gov

Address

Street New York State Department of Transportation

50 Wolf Road, POD 5-2

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than August 17, 2018.