Review Vacancy
Date Posted: 09/10/18
Applications Due: 09/24/18
Vacancy ID: 58795
Position Information
AgencyState, Department of
TitleOffice Assistant 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade06
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $30632 to $37891 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address New York State Department of State
99 Washington Avenue
City Albany
StateNY
Zip Code12231
Job Specifics
Minimum Qualifications One year of permanent competitive service as an Office Assistant 1 or one year of permanent competitive service in a position allocated to Grade 6 or higher eligible for transfer under Section 70.1 of the Civil Service Law or be currently reachable for appointment from the Beginning Office Assistant eligible list.
Duties Description Data Entry/File Maintenance
• Upload documents to SharePoint
• Maintain paper files in the Albany office
• Assist with filing requests from NYC staff
• Input performance data into appropriate tracking sheets
• Assist with creation of contract documentation
Administrative
• Request print copies of ONA publications
• Make copies/scan in vouchers, contracts, and other documents
• Track incoming and outgoing mail
• Assist with supply orders for both NYC and Albany offices
• Manage ONA shared calendar
Communications/Constituency Work
• Send emails from the ONA email account
• Update ONA email list and other contact information
• Assist with Intern requests and other new staffing requests
• Respond to ONA emails and Facebook requests for assistance from constituents, track ONA direct calls from constituents.
Additional Comments Candidates with a score of 100 or higher on the current Office Assistant 1 eligible list or 55-b/c eligible are encouraged to apply.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Tara Lucey
Telephone (518) 474-2752
Fax (518) 402-3656
Email Address HRM.Recruitment@dos.ny.gov
Address
Street One Commerce Plaza
99 Washington Avenue, Suite 1150
City Albany
State NY
Zip Code 12231
Notes on ApplyingPlease submit a resume and include the Vacancy ID number in your response.
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