Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleSecretary 1 / EOA# 2018-138

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address Long Island DDRO - Region 5

415-A Oser Avenue

City Hauppauge

StateNY

Zip Code11788

Job Specifics

Minimum Qualifications ? Currently serving as a permanent Secretary 1 and eligible for transfer OR
? Reachable on the Civil Service List for Secretary 1 OR
? One year of permanent, competitive service in a title eligible for transfer under Section 70.1 of the NYS Civil Service Law.

Duties Description Provide secretarial duties to Regional Deputy Director and Community Services Administrators:
? Phones, faxes, correspondences, scheduling meetings, filling, copying TIMES, appointment scheduling.
? Manage Deputy Director’s calendar, manage Deputy Director’s travel account (SFS).
? Ensure the completion and submission of various reports as assigned by the Deputy Director.
? Assist Office Manager with Maintenance/Building issues; In contact with landlord, maintenance and cleaning company.
? Point person for scheduling all clerical coverage; Insuring that receptionists’ phones and desk are covered as well as other unit’s clerical coverage.
? Assist Office Manager.
? Ordering and monitoring bulk supplies for all units.
? Relief coverage provided for front desk as needed.
? Responsible to ensure maintenance of all office equipment.
? Assist secretaries with duties when necessary.
? Coordinate special projects as needed.

Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Long Island OPWDD Human Resources - Victoria Cisek

Telephone 631-326-4482

Fax 631-493-1784

Email Address LongIsland.HR@opwdd.ny.gov

Address

Street Long Island OPWDD - Human Resources

45 Mall Drive, Suite #1

City Commack

State NY

Zip Code 11725

 

Notes on ApplyingSubmit cover letter and résumé by September 28, 2018.
PLEASE REFERENCE THE ABOVE EOA #2018-138 IN ALL CORRESPONDENCE.